Executive Secretary & Accounting Assistant

1. Maintain the executive’s agenda and assist in planning appointments, meetings, conferences, etc.
2. Receive and screen phone calls and redirect them when appropriate.
3. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
4. Make travel arrangements for the organization’s employees and missionaries from the HQ.
5. Coordinate with the driver and manage the travels.
6. Organize the logistics for meetings and seminars.
7. Handle confidential documents, ensuring they remain secure; responsible for archives.
8. Responsible for a part of the accounting and financial management of the agency in relation with the regional office.
9. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
10. Maintain electronic and paper records, ensuring information is organized and easily accessible.
11. Follow-up of the contracts (water, electricity, communication, lease contracts, security, works, etc.)
12. Follow-up and payments of invoices.
13. Responsible for the petty cash.
14. When necessary, limited translation of some documents.

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