FAO Procurement Clerk

Job Title: FAO Procurement Clerk

Type of Contract: Service Contract  

Duty Station: East Jerusalem 

Duration of Contract: 6 months and can be extended based on fund availability and performance.    

Closing Date:   24 January 2023 (midnight NY time).  

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads 

international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that 

people have regular access to enough high-quality food to lead active, healthy lives. With 195 members -

194 countries and the European Union, FAO works in over 130 countries worldwide to promote better 

production, better nutrition and better environment for a better life.

The FAO Coordination Office for the West Bank and Gaza Strip Programme implements the Country 

Programming Framework for Palestine to enhance the wellbeing of Palestinian people by making the 

agrifood system more efficient, inclusive, resilient, and sustainable in alignment with national policies and 

strategies and the United Nations Sustainable Development Cooperation Framework (UNSCDF).

Under the overall supervision of the FAO WBGS Head of Office, the general supervision of the 

Operations Officer and direct supervision of the Procurement Assistant, the incumbent will perform a 

range of standardized clerical duties and functions mainly related to the procurement to ensure 

consistent service delivery in line with the requirements and structure of the organization. The incumbent 

will work in close collaboration with FAO operations, finance and programme and projects’ staff and with 

FAO HQs staff to exchange information and ensure consistent service delivery.

Summary of key functions:

Support and follow-up procurement related activities;

Support to knowledge building and knowledge sharing

• Assists in ensuring full compliance of procurement activities with UN/FAO rules, regulations, policies 

and strategies;

• Assists in supporting the procurement functions and processes including preparations of Request for 

Quotations (RfQs), Invitation to Bids (ItBs) or Request for Proposals (RfPs), Low Value Purchase 

orders (LVPOs), receipt of quotations, bids or proposals;

• Assists in ensuring that purchase orders are duly prepared and dispatched; and keeping track of 

payment schedules for all LVPOs and purchase orders;

• Assists in following up on invoices/payment requests and including all the supporting documents 

required for finance to process the payment;

• Writes the needed justification and note for the files related to procurement when and as needed;

• Assist vendors to register in UNGM 

• Maintains an updated suppliers and vendors database; prepares vendor forms for suppliers and 

contractors, follow-up with FAO vendor team to register new vendors;

• Maintains an accurate and updated filing system in the Procurement Unit; and assists in classification 

and maintenance of documentation relating to procurement subject-matter areas;

• Performs other duties as and when required.

FAO Core Competencies:

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Competencies:

Corporate Competencies:

• Demonstrates commitment to FAO’s mission, vision and values;

• Displays cultural, gender, religion, race, nationality and age sensitivity 

and adaptability.

• Demonstrates integrity by modeling the UN’s values and ethical 

standards.

Functional Competencies:

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture in the office.

• Actively works towards continuing personal learning and development 

in one or more Practice Areas, acts on learning plan and applies 

newly acquired skills;

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to 

administrative and procurement issues;

• Sound knowledge of administrative and procurement rules and 

regulations;

Leadership and Self-Management

• Focuses on result for the client;

• Consistently approaches work with energy and a positive, 

constructive attitude;

• Remains calm, in control and good humored even under pressure;

• Demonstrates openness to change;

• Responds positively to feedback and differing points of view

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Education: 

• High School Diploma, University degree in Business Administration 

would be desirable.

Experience:

• A minimum of three years of relevant experience in procurement is 

required. 

• Work experience with International and/or UN agencies is 

desirable.

Language Requirements: 

• Arabic mother tongue and very good knowledge of English Language.

• Knowledge of Hebrew is an additional asset.

Other:

• Initiative, good judgment, ability to work under pressure, writes

clearly and meets deadlines. 

• Courtesy, discretion and ability to work with people of different 

national and cultural backgrounds. 

• Experience in the usage of computers and office software 

packages (MS Word, Excel, etc) and knowledge of spreadsheet 

and database packages, experience in handling of web-based 

management systems.

Interested and qualified candidates can apply online through Apply Now-button below