Field Coordinator

Médecins du Monde (MdM) France is an international medical organization, which has been present in the Palestinian territory since 1995. It operates in the Gaza Strip and the West Bank (WB) through offices located in Jerusalem, Bir Zeit, and Nablus.

MdM is currently looking for a qualified candidate to fill the position of Field Coordinator  based in Nablus.

Number of vacancies: one

Duration: 1 year, renew of contract depend on availability of Fund

Start date: ASAP.

Location: Nablus

I.            MAIN RESPONSIBILITIES

• The main responsibility of the Field Coordinator is to manage West Bank base ensuring that the programmes meet operational, administrative, financial, human, material, and organisational objectives by coordinating and leading a team.
• S/he participates in the country strategy revision/update on a yearly basis after consultation with the team
• S/he ensures the deployment of MdM frameworks, policies, and procedures.
• S/he leads the implementation of MdM project activities in the West Bank addressing needs and gaps within the humanitarian and socio-political context.
• S/he participates and leads partnership development and advocacy work ensuring visibility of MdM interventions and political posture.

WORKING RELATIONSHIPS:

• Hierarchical and Functional link: The WB Field Coordinator is under the hierarchical and functional supervision of the General Coordinator.
• The WB Field Coordinator is a member of the Palestine Coordination Team with the General Coordinator, Deputy General Coordinator, Gaza Field Coordinator, Finance Coordinator, Logistic Coordinator, MEAL Coordinator, Advocacy Coordinator (Shared with other MdM Chapters in Palestine), Medical Coordinator and Mental Health Coordinator.

Essential Duties:

1. Program Coordination

• Lead, and coordinate the programmatic assessments and the analysis of the general context, identifying gaps and needs in the WB (health, medical, MHPSS, protection and political) in line with MdM country strategy.
• Plan and design MdM projects according to the assessments results, MdM priorities and strategy in collaboration of the program, support servcies and coordination team.
• Participate in the definition and development of implementation and operational plans for the project together with the program managers and supports operational teams as needed.
• Ensure the proper implementation of the project activities, ensuring the quality, and respecting MdM principles and ethics.
• Monitor and evaluate the implementation of the projects, determine flexible approaches in line with contextual developments to modify and adapt the activities when needed in line with donor requirements
• Act as a focal point for WB communication and advocacy activities in coordination and collaboration with the Advocacy Coordinator and /or the General Coordinator.
• Lead in project kick offs, reviews, closeouts, burn rates (BVA), indicator monitoring in close with counterparts (grants, MEAL, Finance, Log, technical coordinators and deputy Gen Co)

2. Team management

• Coach, support, and lead the WB team. S/he works in collaboration with the support of respective functional and managerial coordinators.
• Manage the WB team under direct hierarchical links (through information sharing, security and context updates, programs and operational meetings, setting objectives and work plans, monitoring activities against indicators, managing staff leaves, HR related matters such as JD development, recruitment processes, appraisals, disciplinary requirements, , internal and external training, capacity and skills management)
• Plan, implement and monitor activities ensuring reporting on corrective actions where necessary, while providing support to the team
• Advise on, arbitration, contingency and supporting measures to be taken in the event of roadblocks and bottlenecks and/or incidents.
• Ensure that the Base Organigram and allocation of Human resources is matching with the base needs in terms of operational capacity.
• Ensure, through the support provided by HR manager and the General Coordinator, adherence with Palestinian labour laws in all HR issues including staff contacts and terminations
• Determine and define the general organisation of the WB Base organisational chart in terms of HR operational and programmatic requirements in coordination with the General Coordinator, Deputy general Coordinator and with the support of Finance and Log Coordinator and HR Manager.
• Validate the Job Descriptions of the different positions in WB Base in cooperation with the relevant Technical Coordinators
• Lead in the recruitment of new staff members in WB through the support provided by HR Manager and technical coordinators.
• Identify training needs and participate in the development of the yearly training plan in collaboration and Technical Coordinators and through the service provided by HR Manager while ensuring budget allocation is available in grants.
• Ensure comprehensive staff orientation briefings and continuous follow up of teams in WB, including context, safety, security, and program developments.
• Organize regular team meetings(programs/operations) to ensure good information flow and maintain proper communication between different departments in WB Base.

3. Base Management

• Ensure compliance of MdM internal regulations, HR polices and of MdM obligations by all the team members.
• Contribute to the yearly budget development (current/forecast) and its revision, justify the budget consumption per line (BVA) and anticipate any needs for budget amendments.
• Collaborate closely with Finance Coordinator building budgets, supervise expenditure and monitor burn rates through management of the base Admin with respect of donors’ constraints, in collaboration with the Finance
• Lead, coordinate and support donor proposal and report writing for WB Base
• Ensure adherence to the Palestinian Legal Environment in collaboration with the Admin Manager, HR Manager and the General Coordinator.

4. Representation

In close coordination with Deputy General Co and reporting to the General Coordinator, the Field Coordinator will:

• Ensure continued collaboration and interaction with all relevant stakeholders (Ministries, UN, INGOs and NGOs) in the WB.
• Support in ensuring the regular participation of a representative of MdM in the WB clusters coordination meetings in the area of intervention and Ramallah (Protection Cluster, Health Cluster, Thematic groups meetings) in collaboration with Deputy Gen Co and technical leads
• Represent MdM with district / governorate authorities ensuring visibility and compliance under the agreed MoU’s
• Work closely with Advocacy Coordinator and General Coordinator to promote contacts with the media and give the association’s official positioning to his team and to the media
• Remain informed and updated on other actors interventions, seek cooperation and complimentary opportunities for partnership development
• Guarantee the program(s)’ visibility and the coherence of public speaking with the association’s positioning

5. Security

• Remain updated and monitor the evolving and fluid security situation in WB working closely with HARO, report to the General Coordinator ensuring WB teams are informed
• Analyse and anticipate security evolution, proposing solutions and contingency measures reporting to the General Coordinator ,
• Remain engaged and with WB stakeholders regarding security concerns and postures (Local Authorities, PDCO, IDCL, INGO, OCHA, ACU, ICRC…).
• Regularly view and update the WB Safety and Security Management Plan and lead its dissemination among relevant coordination and base team members ensuring all the team members know and respect the security rules.
• Ensure adherence of the WB team to the MdM security procedures and rules.
• Manage and report safety and security incidents, identifying hot spots and key trends.

6. Reporting:

• Provide visibility to teams on internal and external reporting timelines on a monthly basis, adjusting work plans and field trips to ensure timely quality submissions.
• Key focal point responsible for donor reports in collaboration with the Program Manager/s,the Techncial Coordinators and the Grants Officer based on the deadlines clarified in the donor’s contact and internal grants tracker
• Contribute to WB donor financial reporting in collaboration with the Finance and Logistic Coordinator.
• Regularly report to the General Coordinator progress in the implementation of activities and its related progress and challenges.
• Contribute to the WB Logistics plan ensuring logistical workplans are determined and reporting on progress in collaboration with the Finance and Logistic Coordinator
• Lead in the submission of SITREPs (technical/programs) reporting on WB Base (context, programs, admin, HR, etc) in line with reporting calendar
• Organise timely reporting on safety and security incidents and its impact on implementation of activities to be reflected in reporting.
• Record, report and manage HR misconducts and complaints in coordination with HR manager.

Considering the context, commitment and values of MdM organization, MdM requests the WB Field Coordinator demonstrate flexibility in term of duties and commitment, as their job description can be adjusted throughout the year according to needs and priorities.

  In Crises and Emergencies:

West Bank: Assessment on emergency preparedness and community perspectives is continuously conducted as MdM is one of the most important actors providing direct MHPSS ER,  following settlers related violence and the main actor providing MHPSS ER following demolitions and ISF excessive use of force. MDM is also the only actor reporting directly to the OCHA settlers’ violence dashboard. All projects also have a strong GBV and inclusivity component.

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Education:

• Bachelor’s in international relations, or related field, degrees in public health or mental health is an asset
• Team, base and Project Management experience or qualifications

Professional experience:

• Experience with an international NGO working in emergency contexts, managing projects, preferably within the health sector.
• Experience in humanitarian and developmental project management (Health and Protection)
• Knowledge and skills in emergency unit, SRHR, GBV, mental health and psychosocial support
• Solid experience in project planning, team management, budget holding; proposal and report writing.
• Knowledge and experience in leading Health /MH assessments
• Experience in working with local authorities, partners.

Skills and qualities required:

• Knowledge and understanding of project management tools (logical framework analysis, project cycle management, objectives, and indicators etc.)
• Experience in management of multi-faceted projects.
• Team building, knowledge exchange and capacity building skills
• Supportive management style (experience managing and supervising staff)
• Experience in coaching, supervising teams, human resources, and security management.
• Excellent communication, proposal writing, reporting and grant management skills.
• Field experience under potentially hazardous safety conditions
• Experience in directing need assessments and MEAL.
• Experience in working with local partners and consortiums.
• Ability to classify and to manage multiple priorities.
• Excellent knowledge of Windows environment (MS Office, Word, Excel, Outlook...),
• Listening and diplomacy skills, reactivity, anticipation, adaptability, capacity to take initiatives.
• Knowledge or experience with Medecins du Monde is an asset.
• Knowledge on advocacy and communication issues is an asset.

Languages

• English: Fluent
• Arabic: an asset
• French: an asset

Qualified applicants are invited to send their resume or CV and a one-page cover letter in English, by e-mail to [email protected]

Please reference the job title as BZ/ Field Coordinator/2024 in the subject line of your e-mail.

Deadline for receiving the application is 04 of June 2024

MdM will review the CVs upon its reception on a rolling basis and will recruit the qualified one as soon as the suitable candidate is identified, without distinction ethnic background or gender.

Please note that MdM will contact only pre-selected candidates and by email.

We thank all candidates for their interest in a position with MdM