FIN/HR Assistant

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Hebron district, we are recruiting a:

FIN/HR ASSISTANT

3 MONTHS CONTRACT 

CONTEXT:

Providing optimal preventive and psychosocial aid to people with mental health and psychosocial needs at community level according to MSF principles, standards and procedures in order to provide the most appropriate mental health support for patients.

OBJECTIVE OF THE POSITION:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

JOB PROFILE:

Main tasks

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Competencies:

• Results and Quality Orientation 
• Teamwork and Cooperation 
• Behavioural Flexibility 
• Commitment to MSF Principles 
• Stress Management 

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CANDIDATE PROFILE:

Education

• BA degree in finance, business or administration or related field.   

Experience

• At least 2 years' experience in related jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages

• Very good command in English and Arabic is essential

Knowledge

• Computer literacy 

Interested candidates should submit their application letter, CV with references´ details to: 

Médecins Sans Frontières

Human Resources Departement _Hebron Project

[email protected] 

With the reference: FIN/HR Assistant MSF vacancy. Please note that only shortlisted candidates will be contacted. 

Deadline: Closing application date is December 22nd, 2021.