FIN/ HR Assistant

Médecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that assists in more than 70 countries with populations in distress, victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from Tulkarm, we are recruiting a:

FIN/ HR ASSISTANT

Main Purpose

Execute administrative tasks and do follow-up of project accountancy, according to the administration manager’s indications and MSF procedures, to ensure legal compliance and maintain strict control over monetary resources.

Accountabilities

 •             Execute administrative and legal related tasks, under supervision of the Coordinator, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

•             Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

•             Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

•             Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.

•             Update Social security  Tax office employee files in order to meet legal requirements and duties.

•             Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

•             Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

•             Follow up all expiring rental contract dates and inform the Coordinator  in order to leave enough time to arrange a renewal or look for some other alternative.

•             Assist the Coordinator in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

•             Process the payment to suppliers and keep strict on all documentation involved, informing the Coordinator of any sort of disparity.

•             Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

•             Make all administrative information available to the staff (posting, meetings, etc.)

•             Classify and prepare all accounting pieces as requested by the Coordinator.

•             File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Coordinator.

•             Support the Coordinatorin translating documents into local language. Assists the Coordinatorin meetings upon request.

This job description may be amended in line with the activities or evolution of the Mission.

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