Finance & Admin Assistant

About Stars of Hope Society

Stars of Hope Society (SHS) is a lead woman with disabilities organization in Palestine. It is a woman-centered organization that is based on a collective model of operation. It is the only organization of its kind in Palestine and one of a few numbers internationally.

The organization is headquartered in Ramallah, with a branch office in Gaza, with a dedicated team of 26 talented persons. 

The objective of the position:

Stars of Hope Society (SHS) is seeking a skilled and motivated Finance & Admin Assistant to join our dynamic team. The ideal candidate will have experience in financial management, administration, and compliance within humanitarian projects. This role offers an exciting opportunity to contribute to SHS’s mission by ensuring efficient financial operations, supporting administrative functions, and assisting in the overall coordination of financial and HR-related tasks. The position holder will play a crucial role in maintaining financial integrity, supporting emergency response efforts, and ensuring smooth office operations in Gaza.

Commitment to Values, Professional Standards, and Inclusion

Accountability and Community Engagement: SHS team members are expected to uphold accountability to our beneficiaries and adhere to SHS standards guiding development work. This includes actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

Professional Standards: SHS workers must adhere to the values and principles outlined in the SHS Code of Conduct. In accordance with these values, SHS enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Data Collection, Anti-fraud, Bribery, and Corruption.

Disability Inclusion: Candidates or their representatives must inform the SHS representative if they require adjustments or changes during the test and interview process due to a disability. Stars of Hope Society is an equal-opportunity employer and particularly welcomes applications from persons with disabilities, where accommodations will be provided not only in interviews but also throughout the job tenure to promote long-term engagement.

Key Duties and responsibilities:

Financial Management

• Ensure compliance with financial procedures and emergency response systems in alignment with organizational policies and donor regulations.
• Record all daily financial transactions and allocate costs appropriately in the financial system, ensuring proper documentation.
• Prepare financial reports for projects to be reviewed and submitted to donors.
• Verify that all required documentation is complete before processing payments (e.g., contracts, VAT exemptions, invoices, payment authorizations, purchase orders, procurement documents) and after payments (e.g., receipts, copies of checks).
• Maintain an organized archive of financial and administrative records for audits and reporting.
• Act as the focal point for urgent payments to staff in Gaza, ensuring timely and accurate disbursements.
• Coordinate with relevant teams to ensure compliance with financial regulations and payment processes.

Emergency Response Coordination

• Collaborate with emergency response teams to integrate financial and administrative considerations into operational plans.
• Provide timely and accurate financial data to support decision-making during emergency responses.
• Work closely with the Finance Officer and other relevant staff to ensure smooth interdepartmental coordination.

Administrative & Human Resources Support

• Maintain and update employee records (both hard and soft copies), ensuring accurate documentation of contracts, time sheets, leave records, and other HR-related documents.
• Assist in coordinating HR processes between the Gaza and Ramallah offices.
• Support the Gaza Office Manager with meeting arrangements, logistical planning, and minute-taking.

Reporting & Institutional Outputs

• Update the monthly cash book and ensure accurate financial tracking.
• Provide weekly reports and updates on assigned financial tasks.

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Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or a related field from a recognized university.
• 3-4 years of experience working in financial management within NGOs.
• Strong understanding of financial principles, budgeting, and accounting practices, with the ability to interpret and analyze financial data.
• Excellent organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders.
• Knowledge of the Bisan Enterprise System is preferred.

Submission

Stars of Hope Society (SHS) is an equal opportunity organization and particularly welcomes applications from persons with disabilities. If you are passionate about empowering persons with disabilities and meet the qualifications for this role, please send your resume and cover letter via e-mail to: [email protected] no later than, 20 February 2025.

Please ensure that you state the title of the post & the Ref # (FAA I 2025) that you are applying for as the subject of your email.

We thank all applicants for their interest but regret that only short-listed candidates will be
contacted. All applications will be treated in confidence.