Finance & Administration Assistant-Palestine

Finance & Administration ASSISTANT – Palestine OFFICE

Background
IYF is a global non-profit organization, working in over 80 countries and territories to improve the conditions and prospects for young people where they live, work and play. Established in 1990 to bring worldwide resources to young people in need, IYF works with hundreds of companies, foundations and civil society organizations to strengthen and “scale-up” existing programs that are making a positive and lasting difference in young lives. Over the past 20 years, IYF and its global network of in-country partners have helped millions of young people gain access to the life skills, education, health information, job training and opportunities critical to their success.

Job Summary
The primary responsibility of this position will be to provide assistance in the accounting/financial management and office administration
for the IYF Palestine office under the daily oversight of the Finance & Administration Manager at IYF-Palestine.

Job Responsibilities/Specific Duties

Accounting/Finance
-Assist with ensuring compliance with established policies and procedures.
-Perform duties as assigned in the following areas:
-Maintain finance and accounting files and other documentation serving as evidence of transactions.
-Maintain petty cash fund and serve as custodian.
-Receive bank account statements.
-Assist with month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
-Assist with staff payroll, collection of timesheets and issuance of pay slips on a monthly basis.
-Coordinate procurement activities in accordance with IYF procurement policy, obtain quotes and offers, prepare cost and
quality analyses, and draft procurement instruments (e.g. purchase orders and contracts).
-Responsible for accounts payable function and cash disbursements in accordance with financial policies and procedures.
-Process employee expense reimbursements and advance requests.
-Make bank deposits at local branch.
-Provide assistance to Finance & Administration Manager in budget preparation, cash flow forecasting and cash management.

Office Operations/Administration
-Assist in all matters related to the operations and administration of the Palestine office.
-Assist in managing the office lease to make sure it is current and amendments are processed as required.
-Assist Finance & Administration Manager in the coordination with the local information technology contract.
-Maintains Palestine office files.
-Other duties and tasks as assigned by the Finance & Administration Manger, providing assistance and support to other Palestine office staff members.

Supervisor
This position will report directly to the Finance and Administration Manager based in Palestine.

Required Skills & Qualifications
- Minimum of a bachelor’s degree in Accounting, plus 1-3 years of relevant work experience.
-Thorough knowledge of complete accounting cycle is required.
-Strong analytical ability; accuracy with numbers; and extreme attention to detail.
-Excellent computer skills using MS Office Suite and experience with computerized accounting systems required.

Knowledge of QuickBooks multi-currency accounting software (field based accounting) preferred.
-Excellent time management; ability to prioritize, multi-task and follow through.
-Knowledge of USAID compliance rules and regulations preferred.
-Excellent oral and written English and Arabic fluency required. Proficiency in other language a plus.
LOCATION: Ramallah, West Bank, Palestine

TO APPLY:
Please submit the following documents via email to [email protected]
with Finance & Administration Assistant-Palestine on the subject line:
-Completed IYF Field Office Application for Employment, which can be located here:
 

-Cover Letter
-Resume

Deadline to submit is June 24, 2012. Please note only finalists will be contacted. No phone calls please. International Youth Foundation is an Equal Opportunity Employer.