Finance Assistant

Alianza por la Solidaridad (Alianza) is a Spanish NGO existing since more than 30 years and present in the Middle East since 1993. From 2009 till now it has developed a process of sectorial and geographical targeting for its interventions, which has meant the prioritization of women’s rights and gender equality. Alianza in the Middle East works within three main lines of action:  

Alianza maintains stable local partners with whom it works in a sustained manner and deepening not the relations and regular contacts through the office in the field, but a fluid communication and analysis of the changes caused by the protracted conflict-related crisis and humanitarian situation in Palestine. Engaging men is a key piece to achieve meaningful results in gender equality, therefore, since 2017, there is a progressive work on implementing a new masculinities approach with community members and with CBOs, partners and other key actors. Alianza cooperates closely with its partners and support their work in a manner that represent Alianza and the partners values. Alianza has extensive experience and expertise on women´s rights and there is a high degree of knowledge about the environment and the unique relation with the population, civil society organizations, other humanitarian actors and local public entities.  

Alianza por la Solidaridad is member of Action Aid since June 2018. Both entities share the idea that when people become aware that their future is in their hands and organize to challenge power structures and contribute to improving and changing institutions, changes can succeed. These changes should take place on a global scale in order to generate maximum impact, and they should be rooted in the political values of solidarity and internationalism. In addition, for Action Aid and Alianza, social justice, gender equality and climate justice are achieved through individual and collective actions that actively change inequitable and unjust power relationships, either hidden, visible, or invisible, from the home to local, national, and international spaces. The empowerment of people that live in poverty and marginalization, and of women and youth is a crucial part of creating these changes. Collective efforts and fights are stronger when they are bound together through solidarity, campaigns and common causes between communities, organizations, social movements and other allies to influence local and global institutions and public policies.  

  Our Commitment to Safeguarding 

Alianza is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are also committed to preventing and responding to any form of sexual harassment, exploitation and child abuse and abuse of adults at-risk, whether carried out by staff/representatives or resulting from our work. Alianza expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Alianza por la Solidaridad is looking for a candidate to fill the following position:

Place of Employment:   Jerusalem/Sheikh Jarrah YWCA Building

Contract Duration:       (1-3 months)

Occupation rate:           100%

Starting Date:               As soon As possible

JOB DESCRIPTION 

The admin assistant will support the admin and financial processes of the office and will support the economic follow up of the projects that Alianza is implementing with the local partners in oPt.  

 The position reports directly to the Administrator and Financial Coordinator. 

 MAIN TASKS AND RESPONSIBILITIES 

The Finance assistant is expected to engage on the following tasks: 

Finance / Administration   

• Prepare the documentation for financial justification of projects to each donor, on a quarterly basis in collaboration with partners, according to the rules of different donors  
• Supporting in the financial reports and financial statements for all the project activities.  
• Supporting in financial and administrative documentation of support.   
  
• Monitoring payroll payments and other associated expense payments.    
• Support the Annual Audits of the offices and projects

• Review payment vouchers and budget allocation for the respective payment to suppliers.   
• Translating documents, formal letters, MOUs and formal agreements from English to Arabic and vice versa.  
• Manage the organization of the information (documents) supporting the projects in their corresponding archives.   
• Scanning and sending scanned copies to requesters, mainly scanned copies for the coordination office, finance contracts and daily administration work  
• Photocopying, notarising and scanning all required documentation related to the projects.    
  
• Preparing the needed records for daily financial transaction when required  
• Preparing the needed records for daily financial transaction when required.  
• Responsible for stamping the payments. 
• Compile expenditure documents from ApS office and partners for reporting to donors or internal reporting.  
• Review the documents and make sure they comply with different donor criteria for project financial reporting and make sure the documents match the report that the Project Coordinator has prepared and previously given to the Admin-Assistant.  
• Preparation of final financial justification reports (including information and documentation of all expenses, transfers, contracts, payrolls, ... made by each of the partners and APS) in collaboration with the partners and in accordance with the regulations of each donor. 

• Prepare the report back up documents .  
• Filing the supporting documents in the ApS office according to the established template. 
• Monitoring of the projects' cash flow (activity values, external services, etc.). 
  
• Keeping track of payment vouchers and invoices 
• Administrative management of service providers 

 Others 

• Promote and maintain an organizational culture of teamwork, open and participative in the office of ApS and the Members .

 IN ADDITION, HE/SHE WILL BE AVAILABLE FOR OTHER TASKS THAT MAY BE ENTRUSTED TO HIM/HER BY THE DIRECT SUPERVISOR. 

 Security and Code of Conduct 

 Apply and adhere to the internal regulations in Alianza office in Palestine, including safety regulations. 

• Respect Alianza’s code of conduct for the office 

  WORKPLACE 

• Will be based in Alianza’s office in East Jerusalem. 
• Will be required to travel as much as necessary within Palestine for the proper performance of her duties. 

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 Jerusalem ID holder and be able to attend Office regularly. 

Interested candidates should send their resume with motivation letter on or before Wednesday 29th May 2024 to [email protected] indicating your name, surname and the job title (Finance assistant) in the subject line of your e-mail application.CV´s will be checked on rolling basis.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.