FINANCE ASSISTANT

Médecins Sans Frontieres “Doctors Without Borders” is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation

MSF-Belgium is currently seeking to hire a FINANCE ASSISTNAT

Main Purpose

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following  MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives

Accountabilities

•          Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 

•           Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity

•           Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.

•           Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

•           Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.

•           Any other administrative task delegated by the Project Finance Manager.

MSF Section/Context Specific Accountabilities

•          Update Social security/Tax office employee files in order to meet legal requirements and duties, and Preparing the timely payment of taxes.

•          Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

•          Classify and prepare all accounting pieces as requested by the Finance Manager.

•          File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Finance Manager.

•          Controlling the daily cash and bank management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analysing the related information (costs, service contracts ...) in order to give reliable and updated information.

•          Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)

•          Ensuring monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.

•          Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents

•          Informing supervisors of any issues / problems that may arise in their job performance

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Education

Desirable Accounting, finance, business or administration related diploma.

Experience

•          Essential previous working experience of at least two years in relevant jobs.

•          Desirable experience in MSF or other NGOs in developing countries.

Interested candidates should submit theirCV in English, with reference details to: 

• Médecins Sans Frontières, Human Resources Department – Gaza Project
• [email protected]

Mentioning as email Subject: FINANCE ASSISTNAT

Deadline: 06/06/2024