Finance Assistant

Duty Station: Ramallah- West Bank

Starting Date: Oct 2024

End Date: Dec 2024 (with the possibility of renewal)

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.

PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

Overall Objective

Under the supervision of Admin & Finance officer/Deputy Admin & finance coordinator, s/he will be responsible for the Cash Flow Management Advances and Cash Book entries and Miscealleous.

Specific objectives and linked activities:

1. CASH FLOW MANAGEMENT

• He/she acts as a focal point staff for advances and payments in cash.
• He/she makes sure no expenses whatsoever are made without prior authorized signatures. He / she should use the proper formats for all prior authorized signatures (expense orders and/or purchase orders).
• He/she interacts closely with the Admin & Finance officer/Deputy Admin & finance coordinator for the payments. Cash balances must be reconciled with both Cash book and review of all justification documents at least on a daily basis, reporting weekly cash situation each Thursday to Admin & Finance officer/Deputy Admin & finance coordinator. Written cash inventories must be filled and controlled by the Admin & Finance officer/Deputy Admin & finance coordinator on the last day of each month.
• Any discrepancy in cash must be immediately reported to the Admin & Finance officer and if absent to Deputy Admin & finance coordinator.
• He/she make sure that all the forms regarding administration and finance procedure are correctly filled.
• He/she withdrawal from bank by direction Admin & Finance officer/Deputy Admin & finance coordinator.
• Preparing monthly salary and supplier tax and submitting to Admin & Finance officer/Deputy Admin & finance coordinator.

2. ADVANCES AND CASHBOOK ENTERIES

• He/she maintain cash books.
• He/She charge all expense on related projects and proper budget codes.
• Proper petty cash management.
• He/she keeps a clear and ordered record of all advances, both personal and professional.
• He/she makes sure no unauthorized person receives a cash advance.
• He/she makes sure the advanced amount matches with purchase/expense orders
• He/she makes sure no advance whatsoever is not justified after a period of five working days from the day the advance was taken in the office. In case of delay, the Finance Assistant should be immediately informed and corrective measures enforced.
• He/she marks all invoices on the day of payment and is in charge of the translation of all invoices.
• He/she files all invoices on PU-AMI vouchers and according to the CASH BOOK numbers.
• He/she photocopy and file all vouchers of each cash box after closing monthly accountancy.
• He/she will put the Saga Voucher after validation in monthly accountancy file.
• He/She scan all monthly paper accountancy.
• He/She send cash book in the end of each month to Admin & Finance officer/Deputy Admin & finance coordinator.
• To ensure that cash book is up to date.
• Charge all expense on related projects and proper budget codes

3. MISCEALLEOUS

• Any other task assigned by the Admin & Finance officer/Deputy Admin & finance coordinator

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Required Knowledge and Skills

EDUCATION: Bachelor’s Degree in finance, accounting, or related field required.

PROFESSIONAL EXPERIENCE: (Humanitarian, International)

Required: 

• At least three years’ experience working in an administrative/ operations role with an international development organization.
• Experience within an audit sector would be considered a plus
• Experience with NGO organizations preferred

KNOWLEDGE AND SKILLS

• Excellent computer skills
• Organisation skills
• Communication skills

LANGUAGES

• Arabic
• English

Required: Fluency in Arabic and English

DRIVING LICENSE

• Automatic Transmission (Preferred Manual).

COMPUTER SKILLS

Required: Excellent computer skills, computer software programs, including MS Word, Excel, and PowerPoint.

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Strong attention to detail
• Adaptable and able to manage multiple tasks within a high-pressured environment, including working to deadlines

PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:
1. Please fill in the form in the link below:

FINANCE ASSISTANT– APPLICATION FORM

2. In addition, please submit a cover letter and a detailed resume before Monday October 7, 2024 by sending an e-mail to [email protected]. Please indicate the Position Title "Finance Assistant" in the E-mail subject line.

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted.