Finance Coordinator Assistant

MSF Spain is looking for a Finance Coordinator Assistant in Jerusalem office to help us assisting the Finance Coordinator in the implementation and follow-up of the finance activities of the mission, while executing the accountancy and payment related tasks for the capital, according to MSF policies, standards and procedures in order to ensure documentary traceability as well as compliance with local labor and fiscal regulations.

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

Accountabilities

•             Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents into local language and assisting in meetings upon request. Supervising that the internal regulations in the mission are followed in order to ensure both tax and labor regulations compliance.

•             Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)

•             Carrying out delegated accounting tasks and activities for the capital, including efficient administration and management of petty cash. Ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.

•             Processing payments to third parties, ensuring that receipts and supporting documents meet the necessary quality standards.

•             Filing and/or scanning hard copies of documents, entering information in the accounting software, and performing monthly closing procedures for the journals under his/her responsibility.

•             Following up on rental/service contracts and insurances dates and informing the FinCo on time to organize payments and renewals.

•             When requested, replacing other members of the Finance/Accounting Manager or Project Administration Assistants during their absence.

·        Keep the files records in compliance with MSF standards.

·        Meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.

·        Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations).

·        Preparing and executing pre-approved payments to suppliers through Bank Transfers and/or by check and harmonize the payments schedules and receipts with the suppliers according to MSF standards.

·        Execute the monthly Income Tax and Social Contributions forms.

·        Prepare monthly Pension and Taxes reports in English.

·        Follow up and support for all Registration in Ministry of Interior (MoI) and banks. (Renewal of MSF Registration and Add and Remove Signatories for banks).

·        Support Annual External & Internal Audits processes.

·        Support Annual Closure and Annual Tax Clearance.

·        Translation of accountancy documents as requested, and filling out forms for banking signatures, etc.