Finance Manager

A Leading NGO in Ramallah has an opening for an Finance Manager position

Duration One year with the possibility of Extension

Work Station  Ramallah, Palestine

General Description

Overall responsibility and management of accounting, finance, and operations at the national office and oversight of Procurement and Logistics functions. Position reports to Regional Finance Director and National Country Director.

Reporting to: Palestine Director & Regional Finance Director

Job Duties:

The Senior Finance and Operations Manager is responsible for the overall control and oversight of the financial, operational, procurement, and logistics functions of the Organization’s office in Ramallah plus Regional Support with the Regional Finance Director. He/she has responsibility for creation and maintenance of the projects systems and reporting mechanisms related to accounting, financial budgeting and reporting, procurement, grants, compliance, and management of the office in compliance with the Organization’s Policies and regulation 

Essential Functions:

• Establish a proper financial management system that can provide accurate, current, and complete disclosure of financial transactions.

• Ensure overall proper reporting and provide guidance on the development and dissemination of all project financial reports.

• Design and implement sound internal control systems to safeguard assets, financial records, and documents of the organization

• Monitor Project annual budgets and long-term financial projections and make analysis available to relevant staff.
• Coordinate with program department to provide accurate monthly financial forecast for regional leadership discussions.

• Work closely with the regional resource development and regional finance director to develop proposed budgets for new national grants.
• Ensure adherence and compliance with donor agreements and ensure that all activities are implemented as per the approved budget, project wrokplan and Donation timeline.

• Develop relationships with national income tax authority and organization’s bank representatives to ensure smooth processing of the Organization’s financial transactions and tax clearance.

• Work closely with Regional Finance Director to provide projects financial updates, discuss financial strategies, obstacles, performance against budgets, and communicate projects financial status through both formal and informal meetings and required quarterly and annual reports.
• Prepare and present financial information to national board of directors on a quarterly basis.
• Supervise and oversee the daily work of the Accounting & Logistics Officer, Procurement Officer, any other employees or consultants as appropriate.
• In coordination with HR, lead the monthly payroll process and record all transactions accordingly.
• Review all submitted payment requests, expense payments, submission of checks and bank transfers based on appropriate expense documentation.
• Release payment to partners based on adequate documentation of expense and contractual agreements.
• Conduct random cash count to ensure appropriate physical count and control over petty cash.
• Review & approve all the accounting entries in NetSuite for the monthly closing by 10th day of the following month.
• Monitor bank account balances, prepares bank reconciliations to ensure adequate funds on-hand at all times and Reconcile office credit card(s) (if any).
• Coordinate and lead annual financial audit and review the audit report, schedules of reserves and statements that may be needed for filings in other counterpart offices as per the regional financial accountant policies and guidelines.
• Financial reporting on ad hoc basis as needed by management and other offices.
• Maintain the financial calendar with all dates of reporting needed for statutory purposes, to donors and other offices.
• Coordinate and consult with regional financial team on all matters that may affect other offices
• Coordinate accounting methods to secure similar utilization of NetSuite accounting system across all organization’s offices
• Coordinate any changes to the chart of account.
• Reconcile intercompany balances with the other offices and other sets of financial books on a monthly basis
• Develop a Variance Analysis tool to monitor project financial management.
• Review the financial and administration manuals and recommend updates to the Regional Finance Director to maintain harmony with other offices where applicable.

• Supervise the maintenance of personnel files and timesheets allocation, leave schedule, and Severance & Compensation issues
• Implement other tasks as requested by the National Director, or Regional Finance Director.

• Reviewing with the HR all contracts (Yearly contracts for Employee, Lawyer contract, Tax advisor contracts or and any relevant financial contracts)

Identifies staffing and recruiting needs; develops and executes best practices for hiring and talent management

Comply with donor requirements:

• Financial reporting to project donors as needed and according to donor requirements
  • Periodical reporting according to donor contracts.
  • Specific filings as required in donor contract.
  • Ensure the necessary vendor documentation and compliance with donor specific requirements.
• Develop communication letters in financial matters as needed in the management of donations - to be proofread and approved by management
• Timely follow-up with partners for budget control and reporting
  • Communicate clearly with partners when they need to provide necessary reports and feedback
  • Receive partner’s information and incorporate it as necessary for reports to donors
• Read all donor contracts to fully understand the procurement and financial requirements of all donations.
• Coordinate with project staff to ensure full compliance with donor requirements of all our activities. All funds for a specific project need to comply with all donors’ requirements this may include specific procurement rules and reporting of expenses. Examples of donor requirements include:
  • Anti-terror compliance (vetting, monthly sub-award reports)
  • Bidding thresholds and methods
  • Origin and nationality

Budgeting:

• In coordination with HR, Administration, and Program teams, develop operational, cash, and project specific budgets for the lifetime of any donations by office for donations as assigned to Palestine/ to be entered into NetSuite.
• Enter and maintain all budgets in NetSuite for the legal entity (Palestine)
• Coordinate any budget re-allocations with the regional finance team and ensure that budget totals are maintained across the region
• Responsible for budget monitoring of current projects and contacts to ensure that expenditure levels are within budgets and donations
• Have regular meetings with project managers and other staff if needed to review budgets and expenditure related to current projects and contracts
• Develop forecasting reports to ensure cash and budget control

Additional responsibilities

• Supervise the maintenance of personnel files and timesheets allocation, leave schedule, and Severance & Compensation issues
• Support national and regional management when and where applicable.

Jobs.ps, Ltd. All Rights Reserved.

Experience

• Minimum of 7 years’ experience in accounting and finance functions preferably within an international organization.
• Prior experience managing staff.
• BA Degree in accounting or finance, master’s degree is a plus.
• Good command of English language both writing and verbal. Hebrew is a plus.
• Experience using Microsoft Office products mostly Excel. Oracle cloud-based applications experience is a plus.

Interest candidates should send their CVs to [email protected] by Aug 26, 2024, indicating the position applied for in the subject line.