Finance Manager - Budgeting and Reporting

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.

The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transition the country program fully under the MENA region.

Position overview

The Finance Manager-budget and reporting is a key position which provides support to IRC Budgets in Palestine. The position will provide financial oversight for IRC’s donor, internal and annual budgets. The position will be responsible for capacity building for non-finance staff to build their budgeting management skill and administrative capacity. The Budget and reporting Manager assists the DDF by managing the day-to-day budget and grants management function. Under the guidance of DDF, the Budget and Reporting Manager ensures that budget and grants management issues are immediately attended to and ensures that donor budgets are prepared in accordance with IRC and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance with donor regulations and IRC requirements and will ensure timely submission of donor reports. He/she will develop budget management tools and conduct training to improve efficiency, donor reporting, and compliance.

This position reports technically to the Deputy Director Finance.

Specific Responsibilities

OPT Country Office Fiscal Year Operating Budget:

• Under the supervision of the DDF, the Budget and Reporting Manager will prepare the OPT Fis-cal Year Country Operating Budget following the IRC standard format

• Ensures that the country-operating budget is regularly updated and is available for use as a management tool during the development of new proposal budgets and during times of rapid expansion and/or program reduction.

• Provides recommendations to address projected funding shortfalls or lack of funding coverage for each component of the fiscal year budget.

New proposal Development:

• Acts as OPT focal point for new budget preparations.

• Under the guidance of the DDF, prepares budgets for new proposals and revises existing budg-ets, ensuring that all costs are covered and are not under/over budgeted in addition to ensur-ing the correct use of IRC and donor budget formats.

• Works with the Deputy Director of Finance on monthly Shared Program Cost allocations.

• Calculates and insert the correct Shared Program Costs for all new donor budgets.

Grant Management & Reporting:

• Prepares monthly Budget versus Actual (BvA) reports for OPT grants and distributes on time.

• Reviews budget spending and advise relevant staff on spending status. Requests feedback on all over/under spending.

• Prepares and updates spending plans for all active grants in conjunction with designated budg-et holders.

• Participates in monthly Grant Review Meetings (GRMs) and presents spending status. Follows-up on action points identified during the meetings.

• Attends and provides support to all Grant Opening, Grant Review, and Grant Closing Meetings.

• Provides support and feedback to Operations and Program Managers on all questions regard-ing the BvAs.

• In compliance with donor requirements, proposes adjustment entries required for all BvAs and financial reports.

• Prepare new budget line coding (D2 codes) for each new grant and updates in INTEGRA sys-tem.

• Uploads budgets to INTERGRA system when required.

• Prepares donor financial reports for review by the Deputy Director of Finance. Ensures reports are in compliance with donor reporting formats and submitted in a timely manner as per con-tractual requirements.

• Provides advice on key donor compliance requirements in consultation with the Grants Unit.

• Provides guidance on staff salary mapping and guidance on shared program cost allocations for Deputy Director of Finance review and further approval.

• Provides analysis of grants spending plans vs actual spending

• Reviews PRs and advice on charge codes

Other

• Any other relevant duties as assigned by the Deputy Director, Finance.

Job Requirements

Job Requirements:

• Master’s degree in accounting, Finance and Economics or equivalent

• Significant experience and at least five (5) years in a similar position

• Have good experience of working in development or humanitarian intervention, including at least five years' experience of living, and working in the field concerned in developing countries and countries in transition.

• Knowledge of donor procedures such as ECHO, SIDA, EU, USAID, CDCS etc....

• Knowledge of ERP based systems (Microsoft Dynamics 365)

• Ability to carry out responsibilities independently with minimum technical support.

• Ability to work and manage a team and be committed to staff training and development.

• Ability to operate effectively in a complex environment.

• Ability to identify appropriate priorities and respond effectively to multiple simultaneous needs.

• Good knowledge of English and Arabic (good writing and oral communication skills)

• Very good organizational skills

• Pro-active and autonomous

• Proven interpersonal skills enabling him/her to interact with people from different cultural backgrounds.

• Courtesy and good written and oral communication

• Act with integrity while conducting business in the name of IRC and in strict adherence with the IRC Way.

• Proficiency with computer tools

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

Job Details

Job Title Finance Manager - Budgeting and Reporting

Deadline 13 - Sep - 2024

Location Ramallah

Job Type Full time

Position Level Mid Career

Salary N/A

Degree Master's degree

Experience 5 Years

Category Finance and Accounting

Application Instructions

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Finance Manager - Budgeting and Reporting

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