Finance Officer

Finance Officer (re-advertisement)

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.   

Action Against Hunger is recruiting in the Gaza Strip 

                                                            2 Finance officers 

GENERAL OBJECTIVES: 

Manage accountancy by effectively using AGRESSO based on AAH standards, GAAP, Government Regulation and Donor Policies; carry out financial and accounting tasks in a correct manner to regularly produce reliable and transparent information on a timely manner. 

KEY ACTIVITIES 

Objective 1:  Team management 

• Support the members of admin and finance team in the follow up and implementation of current accounting regulations and ensure all admin staff adhere to organization procedures (Cash management Policy). 
• Participate in regular meetings with the team and within the delegation and in the absence of the Finance Manager. (project kick-off and close out meeting, OTF…) 
• Provide accounting support to the Base when need arises 
• Ensure accompaniment, follow-up and technical capacity building of Finance Assistants / Cashiers. 

Objective 2:  Budget management 

• Provide all necessary information to the Finance Manager for the preparation of Budget versus Actuals and forecast reports. 
• Support the Finance Manager in budget preparation for projects’ proposals. 
• Send feedback to Finance Manager for CCP updates when needed 
• Support in updating the e-FMT, e-CCP, DON file and internal BFU when needed.  

Objective 3:  Administration and contract management  

• Ensure that local taxation law requirements are fully complied with in collaboration with the Finance Manager. 

• Make sure the formalities required by the local authorities are followed in all official documents in collaboration with the Finance Manager. 
• Prepare VAT requests and its corresponding for Ministry of Finance (MoF) and contractors 
• Support the Finance Manager in following up local authorities’ requests  
• Establish and maintain good bank relations. 
• Participate in bids’ opening session and quotations/tender assessments upon request of the Finance Manager. 
• Update bank guarantees tracking sheet and follow up when it needs to be returned to suppliers. 
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan. 
• Respect the security rules specified in the mission and base security plan. 
• Support in following up the related task and responsibility for the daily workers at the base level including: financial allocation controls, payments 
• Translation work if needed. 
• Type and send letters on request or when needed.   
• Prepare needed materials for meetings and write minutes. 
• Miscellaneous reception duties such as greeting visitors to the office and logging requests for information  
• Answering incoming telephone calls and giving information to callers, taking messages, or transferring calls to appropriate individuals. 

Objective 4:  Financial management (cash/accounting) 

• Adhere to and enforce the financial internal and donors budget guidelines. 
• Make sure that all polices (such as cash management policy), contracts and MoUs are followed 
• Check all documents submitted from different parties with ensuring the quality of all vouchers according to the donors, internal and national regulations. 
• Ensure the partners expenditures are eligible (appropriate bills, invoices, order forms, etc...) through regular verifications, possible corrections and a timely encoded in Agresso.  
• Ensure that all accounting data are appropriately encoded to AGRESSO. Oversee and manage daily accounting (Agresso) including timely recording of transactions, with ensuring the correct analytical codes (project codes, financial lines, third party code, accounting code, CAT6 etc. 

• Support the Finance Manager to manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing.  
• Support the Finance Assistants / Cashiers in the management of cashbooks, advance books and perform daily checks. 
• Ensure a weekly submission of bank and cash books postback to AGRESSO accounting system. 
• Prepare cash/bank books and monthly reconciliation for Gaza office on monthly basis. 
• Ensure the availability of cash resources in both cash boxes and bank to maintain proper timely payment. 
• Collaborate with the Finance Manager to develop monthly cash flow forecast and internal treasury analysis based on the projects and office need 
• Creates suppliers’ accounting codes and fixed assets codes in cooperation with the Admin and Accounting Officer in Jerusalem office. 
• Support the Finance Assistants / Cashiers in the management of cash boxes, petty cash and perform daily check. Perform the weekly checks together with the Finance Manager.  
• Collect, classify and record the expense invoices, contracts and MoUs into Agresso in accordance with AAH internal rules, cost coverage plan and generally accepted accounting principles. 
• Request costs reallocation to Jerusalem Admin officer based on coverage in Agresso upon the request of the Finance Manager. 
• Control and oversee the status of the receivables and payables (class 4) at the Base Level Conducts “matching” operation in coordination with the Admin and Accounting Officer in Jerusalem office. 

Objective 5:  Internal/external control systems/Archiving 

• As per signatories’ policy, have an active role in the processes requiring a Finance validation (procurement, daily workers, …) 
• Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.  
• Support the Finance Manager in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized. 
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors, and losses.  
• Address HQ preventive control requests to Admin and Accounting Officer in Jerusalem office. 
• Support the Finance Manager in the preparation of the documents for local authority’s auditors.  
• In collaboration with the Finance Manager maintain a transparent financial tracking and filing system in accordance with the archive policy and ensure that all necessary original documents are archived correctly and on time and the soft copies are uploaded in the corresponding team channel. 
• Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities. 

Objective 6: Reporting 

• Ensure a weekly submission of bank and cash books post back to AGRESSO accounting system. 
• Ensure a timely full accounting monthly, quarterly and annual closure. 
• Load the Timesheets for the staff every quarter and follow up with HR on the signatures. 
• Support the Finance Manager in financial reporting when required. 

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• Bachelor’s degree of Science in Accountancy, Financial Management or Administration or related area. 
• Knowledge of Admin procedures, accounting and finance. is compulsory.  
• Knowledge of accounting, finance bookkeeping and archiving.  
• Basic Knowledge of Logistics. Knowledge of donor’s guidelines (ECHO, EU, UNICEF, ACCD, GAC, ext.) an advantage.  
• Basic Knowledge of Budget Follow Up (BFU) 
• Minimum 2 years’ experience in finance and/or accounting related field. Preferably previous working experience in NGO. 
• Experience in working with Agresso accountancy software is a plus.  
• Experience in appropriate bank and cash management. Accounting cycle.  
• Basic experience in budgeting and budget management. 
• Knowledge of project cycle management, data protection and compliance is preferable. 
• Organizational knowledge is highly desirable.  
• Fluent spoken and written English and Arabic 
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel).  
• Good knowledge of accounting software (AGRESSO) is an asset. 
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality. 

Remuneration Package:

We offer immediate Incorporation into a multicultural, professional and innovative organization with the possibility of participating in projects with high social impact.

• Salary: ILS 75,031 gross/ year divided into 12 payments. In addition, Action Against Hunger covers food and transportation allowances for a fully worked month.
• We provide workmen compensation and health insurance.
• Emotional care service at the service of the employee and family.
• 21 days holidays for year.

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position. 

Action Against Hunger has a commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies. 

Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website www.accioncontraelhambre.org. In case you do not find the job advertisement published here, it means that the selection process has been close.

For applicants previousely applied, please do not re-send your applications.