Finance Officer

Background

Alianza por la Solidaridad-ActionAid Spain (Alianza-AA SP) is a non-governmental, non- denominational, progressive and independent organization founded in 1986 and which has been present in the occupied Palestinian territory (OPT) since 1993. In partnership with Palestinian civil society organisations, Alianza-AA SP’s work in the OPT has focused on women's rights and gender equality in general, including the prevention, response to and mitigation of gender-based violence (GBV) in particular.

The organisation is a member of ActionAid (AA) International, a global federation working with more than 41 million people in over 70 countries around the world. We want to see a just, fair, and sustainable world, in which everybody enjoys the right to a life of dignity, and freedom from poverty and oppression. We work to achieve social justice and gender equality and to eradicate poverty.  

In October 2023, together with its sister organisation, ActionAid Palestine and the AA’s International Humanitarian Action and Resilience Team (IHART), Alianza-AA SP launched an emergency response in the West Bank and Gaza Strip, centred on supporting partner organisations to sustain and expand critical basic needs, protection, health and livelihoods services and assistance, with a cross-cutting focus on supporting the participation and leadership of women and young people in the response. 

Overview of the role

The Finance Officer position is a newly created role in Alianza-AA SP’s team in the Gaza Strip, designed to support the sound financial monitoring and justification of Alianza-AA SP’s programs implemented with partners in the Gaza Strip.

The position will form part of the organisation’s Humanitarian Team, will report to the Program Coordinator, be accountable to the Country Manager, and will work closely with technical and finance staff in the Gaza Strip, West Bank and Spain.

The purpose of the role is to support in managing financial aspects related to partnerships and grants. The Finance Officer will work closely with the Alianza-AA SP program and finance team, and partners, to ensure compliance with donor regulations, accurate financial reporting, and efficient financial management of projects.

Main responsibilities

 Partnership Budgeting and Financial Planning

• Assist in the preparation of project budgets for fundraising proposals and partnership agreements, ensuring alignment with donor requirements and organisational guidelines.
• Collaborate with Alianza-AA SP technical and partner staff to develop realistic budgets that reflect project activities and objectives.

Financial Monitoring and Reporting

• Monitor expenditure against Alianza-AA SP and partner budgets and provide regular financial updates to Alianza-AA SP technical and finance teams.
• Prepare timely and accurate financial reports for donors, ensuring compliance with reporting requirements and deadlines.
• Analyse financial data to identify trends, variances, and potential risks, and provide recommendations for corrective actions.
• Ensure field visits to/meetings with partners are conducted on a timely and regular basis.
• Review partners financial reports along with the supporting documents.
• Assist in conducting financial capacity assessments of partners.

Grants Management and Compliance

• Support the administration of partnership grants and contracts, including grant budgeting, financial reporting, and compliance monitoring.
• Ensure adherence to donor regulations, organisational policies, and grant agreement terms throughout the project lifecycle.
• Facilitate grant audits and reviews by providing accurate financial records and documentation as needed.

Financial Systems and Processes

• Assist in the implementation and maintenance of financial systems and software to support financial management and reporting.
• Streamline financial processes and procedures to enhance efficiency and effectiveness in managing Alianza-AA SP and partnership finances.

Capacity Building and Training

• Provide training and guidance to Alianza-AA SP technical staff and partners on financial procedures, donor regulations, and compliance requirements.
• Support capacity-building initiatives to strengthen Alianza-AA SP’s and partners' financial management capabilities and ensure accountability.

Financial Analysis and Decision Support

• Conduct financial analysis to support strategic decision-making related to partnership projects.
• Identify opportunities for cost optimisation and resource reallocation to maximise project impact and sustainability.

Communication and Collaboration

• Foster effective communication and collaboration with Alianza-AA’s team, partners, and donors to ensure alignment of financial and programmatic activities.
• Build and maintain positive relationships with external partners, including government agencies, NGOs, and other stakeholders involved in partnership projects.

Others

• Adhere to Alianza-AA SP’s security protocol under the instructions of Country Manager.
• Adhere to Alianza-AA SP’s Code of Conduct, and SHEA and safeguarding policies.

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Requirements

Essential

• University degree in Finance, Accounting, Business Administration, or a related field.
• Previous experience in financial management, grants administration, or partnership finance, preferably in the nonprofit sector or international development context. Experience of working on the financial management of grants funded by ECHO or other international donors is an advantage.
• Strong understanding of financial principles, budgeting, and accounting practices, with the ability to interpret and analyse financial data accurately.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with financial software and systems.
• Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively to meet deadlines.
• Strong interpersonal and communication skills, with the ability to work collaboratively with diverse stakeholders.
• Knowledge of Audit finance system or any other automated financial system.

Personal and professional attributes

 Fluency in written and spoken Arabic and English.

• Systematic and organised in approach, with ability to work on own initiative.
• Proven ability to persuade and inspire through communication, as well as negotiate and influence change, with sensitivity.
• Able to work closely with others (often remotely) to meet tight deadlines and multiple priorities.
• Experience in fast-paced and difficult contexts and/or an adaptable approach to work with a willingness to work under pressure in a demanding environment.
• A high level of computer competency (excel, word, email, internet).
• Willingness to travel within the Gaza Strip.
• Experience of working in a diverse team and build good relationships with people at all levels and cross-culturally
• A commitment to the importance of downward accountability to rights holders and transparency in humanitarian response.
• A strong commitment to adhering to and promoting Alianza-AA SP’s approach to Sexual Harassment, Exploitation, and Abuse and other Safeguarding concerns (including child abuse and abuse of adults at-risk).
• Understanding of and commitment to women’s and young people’s rights and cultural sensitivity.

Conditions

• Type and duration of contract: Full-time national employment contract.
• Salary: Competitive salary according to Alianza-AA SP’s salary scales for national staff.
• Other benefits: Monthly transportation and communication allowance; health insurance coverage; 28 days of annual leave plus 14 days of public holidays.
• Working hours: 40 hours per week.
• Starting date: As soon as possible.
• Duration: Initially until 30/06/25, with the possibility of extension if funding is secured.
• Location: Gaza Strip.