Finance Officer-Maternity cover

Terre des hommes (Tdh) is a leading organization worldwide on child protection, which accumulates over 40 years of experience in the Palestinian context. Tdh aims at contributing to develop and improve child protection systems and gender justice. Tdh’s strategic plan creates a comprehensive framework for action that combines axes on operations, advocacy, research and quality and accountability, with a view to creating lasting and meaningful change in the lives of children.  As part of the country HR, Admin, and Finance Team, and under the supervision of the FAHR Senior Manager, the Finance Officer will oversee all Finance tasks for Jerusalem and West Bank operations.

ACCOUNTING

• Manage the cash box of the office, under the supervision of the FAHR and as per the policy and SoPs in place, including the cashbox feeding and regular withdrawal from the bank related to Jerusalem & West bank Offices.
• Prepare suppliers payments according to Tdh procedures related to Jerusalem & West bank Offices.
• Prepare the payments and the reconciliation according to Tdh and donors’ procedures related to Jerusalem & West bank Offices.
• Ensure all the receipts/invoices are correctly filled and they are eligible for Tdh accountancy (indicating date, details of the supplier, clearly written the amount with the stamp PAID) related to Jerusalem & West bank Offices.
• Ensure that all payments are justified by adequate supporting documents.
• Ensure the expenses are allocated in the right account code, budget, and financial lines.
• Prepare the monthly closing documents, including the accounts reconciliations and Cash inventory count related to Jerusalem & West bank Offices.
• Collaborate in the preparation of documents for financial/annual audits.
• Collaborate in the accountancy documentation in the proper way and according to Tdh procedures (Soft copy and Hard Copy) related to Jerusalem & West bank Offices.
• Fill properly the monthly reconciliation form for each cash and bank accounts related to Jerusalem & West bank Offices.
• Organize the cash count on the last day of the month related to Jerusalem & West bank Offices.
• Collaborate in the preparing of Monthly closing documents related to Jerusalem & West bank Offices.
• Entry of expenditures into the SAGA system all vouchers as requested related to Jerusalem & West bank Offices.
• Act as a focal point with the Local bank, where Tdh’s accounts are maintained.

FINANCIAL AND BUDGET MANAGEMENT

• Check the realistic budgeting, proper codification of expenses before recording in Saga.
• Participate in the preparation of a monthly monitoring of budgets (donors’ budgets and delegation budget) and financial equilibrium of the office, including supporting in analysis and feedback to budget holders.
• Participate in the meetings as delegated by the line manager with the budget holders to review the projects budgets, analytical allocations, financial status.
• Prepare with the budget holders projects monthly forecasts and send to line manager for review.
• Control the PSR’s within his/her authorization limit and check budget allocations, and availability before committing purchases.
• Check the analytical allocations in Saga to ensure its accuracy and well recording.
• Participate with the FAHR Senior Manager in the draw up of the financial reports in accordance with the delegation reporting schedule.
• Alert, when necessary, the Country Representative and the FARH Senior Manager, but early enough on financial risks in the Jerusalem and West bank office involving major budget variations over/under-spending.
• Guarantee the confidentiality of the financial information.
• Produce monthly report on the unit activities.

PARTNERS MANAGEMENT:

• Conduct financial due diligence for new partners (or update due diligence for new agreements with existing partners)
• Participate in the identification of capacity building needs assessment for partners.
• Participate in conducting financial trainings and follow up training for partners and provide advice and coaching to partners on specific issues related to partnership agreements as needed.
• Review the partners’ financial reports and supporting documents and provide feedback as necessary.
• Liaise with partners to ensure completeness, correctness, and accuracy of partners financial reports.
• Review partners’ payment requests for compliance and ensure coordination with logistics and programme colleagues for their additional review of payment requests from the programmatic and procurement perspective.
• Enter the records of partners’ financial reports on the Finance system.

TAXES: 

• Follow up on the VAT and duty exemption procedures and keep track of the exempted materials.
• Prepare tax exemption Invoices for all donors, make sure it is aligned with the donor Procedures and fill the donor’s tax exempted forms.
• Prepare Staff benefits and other Income Tax Payments and documents on National Level
• Prepare Tdh Monthly and Yearly Tax reporting on National Level
• Keep Her/himself up to date on Donor and Country Tax regulation.
• Act as Focal point with Palestinian MoI and the Tax Department for Tdh for tax matter.

Audit, Compliance & Internal Control

• Ensure the compliance of the financial procedures of TDH, donors, and authorities.
• Check the financial supporting documents and archive it according to Tdh procedures.
• Collaborate in the preparation of documents for financial/annual audits.

Perform any other tasks as maybe be requested by the line manager.

Jobs.ps, Ltd. All Rights Reserved.

• This role requires a mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)

Shows integrity and ethical values during activities.

1. Good interpersonal skills and ability to work independently with minimum supervision.
2. Manages stress and emotions.
3. Detail oriented.
4. Reports any incident, suspicion or violation of such policies.
5. Knows and respects the rules and processes of the different domains concerning one’s

As well as the following specific “professional” competencies:  
*Reference Document: Professional competencies framework 

1. Ability to work in a multi-cultural environment and a good team player.
2. Knowledge of government procedures, PA and Israel Taxes and social security procedures.
3. Ability to work under pressure.
4. Excellent knowledge and use of accounting techniques
5. Excellent knowledge of internal financial procedures and audit requirements
6. Ability to respect workplans and deadlines.

Security:

• Comply with Tdh Security Regulations.
• Inform and share any incident or information related to the security of staff and beneficiaries with the Country Representative

Safeguarding Policy:

• Know and implements institutional policies on security, child protection, PSEA and Code of Conduct and fraud prevention.
• Commit to ensure the best implementation possible of the Tdh Child Safeguarding Policy (CSP) in her/his area, including participation in annual audit, and reviews and updates of action plan.
• Commit to inform the Country Representative and/or the National Safeguarding Focal Point and/or the Head of MENA Region and to deal with any case of any allegations or possibility of transgression, even potential, of the CSP.

Other :

• Undertake all other duties that may be requested by the Country Representative and that are compatible with the job.
• Know and implements all institutional policies and internal regulations of Terre des hommes.

Education / Qualifications

Bachelor degree in Accounting, Finance or Business Administration

Experience

A Minimum of 3 years of experience of Finance or accounting experience, Including 2 Years experience in INGO

Prior experience working with donor-funded projects/programs

Familiar with Donor and yearly Audit Procedures.

Languages

IT Knowledges

Good and clear communication and writing skills in English

Advanced in Office, Accounting software, familiarity with Saga accounting software is a plus

Interested candidates should send their resume with motivation letter on or before Friday 13th of September 2024 to [email protected]

Indicating your name, surname and the job title ( Finance officer) in the subject line of your e-mail application. Incomplete applications or applications received after the deadline will be disregarded.

Please note that while Tdh values every application, the recruitment process may be concluded ahead of schedule should Tdh identifies a candidate who meets all the requirements. Tdh encourages interested applicants to submit their applications promptly.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.