Finance Specialist

UNOPS mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centers, UNOPS oversees activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce. In
an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following positions:


Vacancy code VA/2013/B5005/3855
Position title Finance Specialist - Global Fund Local Fund Agent - State of Palestine
Level ICS-10
Department/office GPSO, Global Fund
Duty station Gaza, Palestine (State of)
Contract type Local ICA Specialist
Contract level LICA Specialist-7
Duration 1 year
Application period 20-Aug-2013 to 06-Sep-2013

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Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peace building, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of theworld.”

 

-BanKi-moon, United Nations Secretary-General

The mission  of UNOPS is to expand thecapacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, the vision of UNOPS is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. Annually, UNOPS employs approximately 6,000 personnel, and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of regional offices as well as operations and project centres, UNOPS oversees activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

The Global Fund does not have a country-level presence outside of its central Secretariat. Instead, it engages third parties to serve as Local Fund Agents(LFAs) to oversee, verify and report on grant performance. LFAs are selected through a competitive bidding process.

The Global Fund would normally have one LFA engaged in each country where funds are disbursed. The LFA would gives the donor access to local knowledge that may be relevant to grant performance.  The Global Fund adheres to the principles of performance-based funding in making disbursement decisions. The aim is to ensure that investments are made only where funding is managed and spent effectively on programs that achieve impact in fighting the relevant diseases (HIV, tuberculosis and malaria).The LFA is a crucial part of the Global Fund’s system of oversight and risk management. A principal role ofthe LFA is to provide informed and independent professional advice about the capacity of fund/grant recipients to manage the implementation of activities funded by grant funds (including the recipient’s capacity to oversee implementation of activities by implementing parties), to make recommendations concerning periodic disbursement of grant funds, to review grant performance when a grant is being considered for renewal, and to provide the donor on an on-going basis with relevant information on issues or risks which might affect grant performance.

The LFA team is expected to have an up-to-date and comprehensive understanding of relevant diseases, how they are prevented, transmitted and treated, and their impact on a specific country. The team assesses the recipients’ institutional and health/programmatic capacities and arrangements to ensure adequate health expertise (HIV/AIDS, tuberculosis and/or malaria) in the implementation of the donor grant funds. The LFA team also determines whether the recipient has adequate infrastructure and information systems to support grant implementation, including the monitoring of performance of  implementing partners and outsourced entities in a timely and accountable manner. The donor has recently adopted an intensive risk management approach to services with enhanced effort toward in-depth verifications and reporting. The identification of financial and programmatic risks with ongoing updates shall be provided the donor with special attention to the overall context of the relevant diseases and grant implementation incountry.

The Finance Specialist will be based in-country and report to the LFA Team Leader. The incumbent will be responsible for the coordination of the UNOPS finance team activities and for ensuring that all financial management and oversight work is of high quality and completed within the timeframe set by the client. The incumbent will also be required to travel in-country when necessary.

The functions/duties/key results of this job description are genericand may not always be applicable, nor comprehensive, for all jobs under thisjob title. 

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System andthat of UNOPS.

 
Functional Responsibilities

Below are some of the key functionalities, which it may vary from duty station to duty station.

The incumbent is required to perform the function of financial specialist in the relevant country by carrying out the following activities:

Report reviews:

Reviewing progress update reports and disbursement requests submitted by the grant recipients as per following:
-Verifying grant recipient and implementing partners’ primary records (supporting documents submitted) for accuracy and completeness, and for the correspondence of those, with the summary internal/external reports prepared by the grant recipients  and implementing partners;
-Conducting cross-checks of various primary documents with the summary reports;
-Interviewing grant recipients and implementing partners’ relevant staff members;
-Debriefing grant recipient and implementing partners’ staff members on the main findings from the UNOPS verifications/reports;
-Cross verification of financial data with M&E and health/programmatic, management and procurement data/information;
-Conduct comprehensive financial analysis and reflect in the finance-related sections of the obligatory reporting template.

Implementation Reviews:
-Organize and lead recipient assessments, and financial reviews to provide informed and independent professional advice to the donor about the capacity of recipients to effectively manage and implement the donor grant funds from a financial perspective;
-Conduct regular (preferably monthly) and field visits to the grant recipients and implementing partners  and provide independent opinion and analysis on the financial management by the relevant parties;
-Identify financial weaknesses and make recommendations with timeframes for necessary follow up by the grant recipients and implementing partners;
-Suggest remedial measures on the potential weaknesses in the management of implementing partners, to  ensure the optimum utilization of donor grant money and safeguarding the funds against any fraud;
-Undertake preliminary quality assurance of the LFA financial deliverables to be submitted to the donor, to ensure that these are in line with contemporary professional standards;
-Discuss with the team leader any other institutional and financial aspects to be reviewed and take action accordingly;
-Immediately raise all suspicious acts, transactions and activities and processes which may pose potential risks, misconduct, mismanagement, misuse and frauds by grant recipients and implementing partners to the attention of the team leader;
-In conducting the above tasks, ensure that  relevant guidelines and policies are adhered to including the ones which are related to the finance functional area. The respective international guidelines (e.g. WHO, UNAIDS, etc) shall be also consulted and followed.

Management & client relations:

-Supervise and closely monitor the work of the finance staff;
-Ensure that all teamwork, includes inputs of all finance staff, is of high quality and completed within the timeframe, and as per guidelines set by the donor;
-Responsible for completion of the performance management process for assigned staff;
-Contribute to the annual scope of work, cost proposal and the consequent annual work plan of team activities;
-Foster an atmosphere of team spirit, mutual respect and professional independence within the team;
-Assist the donor in grant negotiations;
-Assist the donor in grant closure activities;
-Demonstrate an overall understanding of the grant architecture and in-depth knowledge of all team activities required to be performed as described in the donor manual;
-Remain updated on  donor guidelines and procedures, timeframes for completion of team activities, and the forms and templates to be used in the field of work;
-Perform other duties as per the donor manual and/or as assigned/ required.

Competencies

Supervisory experience.
Decision making.
Ability to analyse.
Organizing and quality orientation.
Communication skill.
Client focus


-Experience in financial accounting, with the ability to review and analyse accounting transactions;
Experience in reviewing and negotiating budgets;
Experience with financial management systems, with the ability to review and assess internal controls and financial  processes and procedures and provide recommendations for improvement;
Experience with reviewing financial statements (including income and expenditure statements, balance sheets and cash reconciliation statements);
Experience with reviewing and interpretation of audit reports;
Experience with grants management, fund management, cash management, financial management / analysis / reporting, asset management, planning and reviewing and project financial control;
Strong interpersonal skills, diplomacy and tact to effectively communicate with senior level officials, multiple stakeholders and professionals from diverse cultural and professional backgrounds;
Strong professional oral communication and writing skills, including the development of reports, oral presentations, and technical/persuasive documents;
Experience with larger donors is an advantage;


Education

Master’s degree in accounting, finance or related field and professional internationally recognized accounting qualification

Bachelor’s degree in accounting, finance or related field and professional internationally recognized accounting qualification, with additional two years of work experience may be considered in substitution of a master's degree.

Certifications

It is preferable to have an internationally recognised professional finance or accounting qualification – e.g. Institute of Certified Management Accountants (ICMA), Certified Public Accountant (CPA), Chartered Management Accountant (CMA), Chartered Accountant Certification, Chartered Financial Analyst or Fédération des Experts-Comptables Européens etc.

-In the absence of a professionally recognized qualification a Graduate Degree in Finance/Accounting with appropriate experience would be considered along with other factors;
Experience

A minimum of 5 years of relevant experience working in a financial role, preferably with at least 2 years of post-qualification experience related to:
-financial accounting, with the ability to review and analyse accounting transactions,
-reviewing and negotiating budgets,
-financial management systems, with the ability to review and assess internal controls and financial  processes and procedures and provide recommendations for improvement;
-review of financial statements (including income and expenditure statements, balance sheets and cash reconciliation statements); and
-review and interpretation of audit reports.

Languages

Fluency in English and Arabic is required.
Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: Local Individual Contractor Specialist 7 or equivalent Service Band 4
Contract duration: one year initially, renewable subject to satisfactory performance and funding availability


For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individu al-Contractor-Agreements-ICAs.aspx

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Deadline for applications: 06 September 2013
Important message to all applicants!
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
The incumbent is responsible to abide by security policies, administrative instructions,
plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
PLEASE INCLUDE AN APPLICATION COVER LETTER INCLUDING NAMES, TITLES,
ADDRESSES, EMAIL AND TELEPHONE NUMBER OF 3 PROFESSIONAL
REFERENCES
For more information on UNOPS, please visit the UNOPS website at www.unops.org

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