Job Description

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

The Finance Supervisor ensures the production of high-quality financial information and supports the implementation and dissemination of the budget framework, local and donor regulations, and HI’s financial tools, procedures, and standards.

Responsibilities:

Mission 1 : Management

Embodies HI's values on a daily basis (Manager as a role model).
Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking (Manager as coach for meaning).
Organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems (Operational manager).
Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour (Manager 1st HR&Coach).

Mission 2 : Strategy and steering

Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.
Updates financial information and monitors financial indicators within his or her area of responsibility.
Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
Helps to identify financial and legal risks for HI within his or her area of responsibility.

Mission 3 : Standards and expertise

Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
Ensures that HI’s legal obligations are met and produces the required financial documents.
Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
Complies with the General Data Protection Regulation (GDPR).
Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 4 : Operational implementation

Responsibility 1 : Contributes to financial and budget management

Participates in the construction and adjustment of budgets with the budget holders.
Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the departments concerned.
Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).
Contributes towards optimising the use of HI’s own funds.
Adheres to the deadlines in HI’s financial calendar.
Consolidate cash flow needs within his or her area of responsibility.
Prepares responses to questions from internal and statutory auditors.

Responsibility 2 : Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.
Optimises funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
Informs budget holders of institutional donors’ financial rules and verifies their application.
Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
Produces financial reports for institutional donors in conformity with donor guidelines.
Prepares payment requests for donors and informs his or her line-manager in the event of a (possible) delay in payments.
Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
Prepares responses to questions from internal and donor auditors.
Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces

Responsibility 3 : Contributes to the quality of partners’ financial information

Produces an analysis of partners’ capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.
Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests.
If needed, assists partner(s) in their budget development and adjustment.
Support the Project Manager in the regular monitoring of the partner(s) budget follow-up and in the actions to be taken in case of drift.
Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
Helps partners to organise themselves to meet the deadlines in the financial calendar.

Mission 5 : Profession facilitation

Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
Coordinates profession facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
Develops a pool of local talent.

Mission 6 : Emergency preparedness and response

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Job Requirements

Professional skills

Bachelor's degree or equivalent in Accounting or Finance.
Experience 3 -5 years in Financial Control, financial budget monitoring or equivalent
Knowledge about the donor's rules and regulations related to procurement, compliance and financial management
Proficient in Financial and budget management
Proficient in Financial management of institutional funding, in Cash-flow management & Accounts management
Proficient in Internal control
Proficient in Humanitarian monitoring and emergency preparedness
Fluent in both Arabic & English Languages
Proven excellent skills in Microsoft office.

Job Details

Job Title Finance Supervisor

Deadline 15 - Feb - 2025

Location Gaza Strip

Job Type Full time

Position Level Mid Career

Degree Master's degree

Experience 3 Years

Category Finance and Accounting

Application Instructions

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email: [email protected]

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

The initial contract will be for a period of up to 11 months, to be extendable based on the availability of funds.

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates should fill out the form forms.gle/AFuAuqHJoemoEKut9 and submit their resume with a motivation letter to reach on or before January 5, 2025. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.

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