FMS Data Analysis

FMS Data Analysis - Gaza - SSA L5

ORGANIZATIONAL CONTEXT

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position will be based in Gaza and reports to FMS Data Analyst / Fleet Manager / Logs Officer.

LSO introduction:

Summary of Responsibility

Under the supervision of Fleet manager, the staff member will be looping with Fuel tally clerks, fuel focal persons as well as international mechanics and collecting data as well as capturing to FMS to ensure that all the data entries are correct and captured in the system and produce reports on timely basis, maintaining records in accordance with policies / procedures and guidelines of set by WFP.

Key responsibilities:

• Enter data in FMS (Fleet Management System) or any other monitoring tools established.
• Shall perform daily reconciliation exercises of all records and transactions performed
  • Fuel Record: - date, past mileage, present mileage, QTY served, supplier, Voucher number and driver name
  • Trip record: - date, trip details such as destinations, routes, tonnage, km covered (start-end), waybill number and other details as maybe required
  • Spare parts: - date, issued parts, labour hours, opening job cards, closing job cards. Record transferred parts, received parts, purchase orders
• Daily, ensure that data validation is done to guarantee the integrity and accuracy of data Organize systematic reconciliation of records to compare theoretical figure against actual physical records on a weekly, monthly, quarterly and annual basis.
• Thoroughly check the information registered in documents for clarity and correctness in accordance with established procedures before data entry is performed.
• Preparation and check reports and ensure that reports are produced on a timely basis.
• Maintain proper filing systems and archive documents so that they may be retrieved promptly and efficiently when required.
• Liaise with ICT and ensure that regular anti-virus updates are applied to all the computers.
• Perform basic administrative functions on FMS such as regular re-indexing and take screen shots of errors that occur in the database and send these to Rome FMS support section for assistance.
• Analyse data that is produced from the systems and report any discrepancies or irregularities to immediate supervisor.
• Share experience gained with other staff members and strive towards creating good team building and harmonious atmosphere.
• Perform the duties of all subordinate staff or one level/grade up, in the event of any other staff being absent from his or her duty.
• Travel occasionally within the country as required by the Organization.
• Perform any other related task that may be assigned by immediate supervisor and or the logistics officer

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Job Requirements

Education:

Completion of BA degree in Business Administration or any otherrelated functional area.

Experience:

Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language:

Fluency in both oral and written communication in English and Arabic.

Other qualifications and skills;

• Key skills such as organization, typing, time management and computer literacy.
• Well-versed in Microsoft Excel and Data collection
• Good in writing and reporting
• Good in documentation

• Please add the below table at the 1st page of your CV.

Place of Residency   Company/ Organisation name Position Title Date from- to            

• Any application without this table may result of disqualify your application.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.