Gaza Procurement Officer

Background 

Creative Associates International is a fast-growing, social impact company that specializes in the areas of education, economic growth, democratic transitions, and stabilization in post-conflict environments. Based in Chevy Chase, Maryland, this global development organization has a field presence is more than 25 countries and a strong client portfolio of that includes the U.S. Agency for International Development and the State Department. Since its founding in 1977 by four enterprising women, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.   

Program Description:  

Creative Associates seeks a Gaza-based Procurement Officer for the USAID-funded West Bank and Gaza (WBG) Basic Education Activity, which will strengthen education services for Palestinian children of KG 1 through Grade 6 that enable them to thrive and reach their full developmental potential. Under the Basic Education Activity, USAID seeks to work with the private sector, non-formal, non-governmental, community-based, UN, and civil society partners to strengthen early childhood and primary educational opportunities through high-quality early childhood education services and supplemental support structures to strengthen foundational pre-primary and primary education for children in the West Bank, Gaza, and East Jerusalem. Specific areas of focus anticipated include strengthening foundational skills in literacy, numeracy, social-emotional learning (SEL)/soft skills, building teacher and student resilience capabilities and assets, and strengthening pathways between non-formal to formal education. 

Position Summary 

Creative Associates International seeks a Gaza-based Procurement Officer for its Basic Education Activity. The Procurement Officer will support the Procurement Team in the work that will be undertaken in Gaza.  

Reporting & Supervision: 

The Procurement Officer will report to the Gaza Team Lead and the Sr. Procurement Manager in Ramallah. 

Expected Outcomes:  

• Effective and efficient procurement activities support the goals of the project. 

• Implemented procurement activities in accordance with the required USAID and Creative’s standard policies and procedures. 

• Full compliance with due diligence requirements.  

Primary Responsibilities: 

• Assist the Sr. Procurement Manager in procurement plan preparation. 

• Conduct market research to identify key vendors of needed goods and services in Gaza. 

• Provide the procurement department with a description of available goods and relevant cost estimate in the local market. 

• Draft RFQs and RFPs to be issued in accordance with Creative’s Procurement Manual.  

• Participate in preparation for bid receipt and evaluation processes in accordance with Creative’s Procurement Manual.  

• Follow up with the Technical Evaluation Committees to provide all required documents to facilitate the evaluation process in proper and due diligence manner.  

• Follow up with vendors. 

• Assist in the preparation of negotiation memos and contracts. 

• Conduct due diligence for the potential vendors. 

• Ensure all procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence are in accordance with USAID and Creative policies and local law.  

• Assist in monthly sub-award report preparations. 

• In coordination with the technical team, verify deliveries are complete and done in a timely manner. 

• Conduct procurement and logistical arrangements as directed by the Sr. Procurement Manager. 

• Update the procurement tracking log and ensure timely preparation of documentation for reporting on procurement activities. 

• Collect all necessary documentation from the vendors and provide the finance department to create a vendor list and issue needed VAT exemptions.  

• Ensure regular updates of the list of suppliers of goods and services. 

• Other related tasks required by the supervisor. 

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Required Qualifications & Skills:  

• Bachelor’s Degree in a relevant field.  

• Minimum of 5 years of procurement work experience with at least 3 years with USAID-funded programs.  

• Excellent English communication skills including written communications. 

• Logistics management and supply chain experience is a plus. 

• Proven a high level of interpersonal and diplomatic skills. 

• Ability to work under pressure in challenging working and living conditions. 

Please submit your CV and Cover Letter indicating the position title in the subject line to: [email protected] The deadline for receiving the applications is Sunday July 28th, 2024 by 4:00 pm (Ramallah Time)