Grant Manager

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organisation working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Jerusalem office a

Grant Manager

For a period of initial 12 months, with possibility of extension

GENERAL OBJECTIVES

The Grant Manager, in close collaboration with the Deputy Country Director (DCD) and the field teams, will ensure regular oversight, monitoring, and support to the management of the Mission’s grant portfolio, all through the lifecycle, proposal preparation, to grant compliance checks, donor visibility requirements and reporting. 

The Grant Manager will take the lead and/or support the process of development of high-quality funding proposals and concept notes. S/he will lead the reporting efforts of the mission in compliance with donor regulations and shall follow mission-level and HQ related established processes, and ensure all documentation is in line with Action Against Hunger’s Internal Guidelines.

To ensure efficient processes and contract monitoring, the Grant Manager is expected to create and maintain tools and grant files and records, including the GESPRA system (AAH project archiving platform) and stay updated on donor requirements.

This is an extremely dynamic and rigorous role, requiring strong coordination and organization skills, to ensure that all deliverables are produced in a timely manner, which can be a challenge at times. The Grant Manager will keep in regular contact with all staff involved in the implementation of grants.

It is encouraged that the GM develops capacity-building initiatives, such as workshops or short training sessions, of the Mission’s staff members on the various related processes, in order to enable ownership and accountability of deliverables.

Upon request from the Country Director (CD) and DCD, based on time availability and needs, the Grant Manager could at key moments also support the Mission with tasks related to:

- Donor Mapping and Donor Intelligence

- Development of miscellaneous products for donors/external stakeholders

- Undertake communications activities in the absence of a dedicated staff

KEY ACTIVITIES 

Objective 1: Actively support the oPt mission in identifying and responding to new funding opportunities 

• Support the CD and DCD in terms of donor intelligence by gathering and maintaining up to date a donor mapping and search for background information on key donors. This will take the form of a donor data base, briefing notes and any other relevant document. 
• Monitor new call for proposals and thoroughly review the ones published, identifying risks and constraints for each one as well as AAH’s eligibility and brief DCD and other relevant staff accordingly.
• Support and/or lead proposal writing effort in coordination with DCD and technical teams in the field. This entails the preparation of internal work plan, proposal templates, review of donor guidelines, writing of sections of or full concept notes and proposal, quality and coherence check, language editing, financial vs. narrative coherence review etc. 
• Ensure proposals/concept notes are in accordance with donor frameworks, guidelines and language.
• Coordinate any donor feedback and ensure timely submission of requested feedback and resubmission.

Objective 2: Coordinate and lead the production and submission of quality and timely donor reports

• Maintain up to date reporting schedule and ensure information sharing to all relevant staff within the mission so that reports are adequately anticipated.
• Support AAH field teams and coordination with admin/finance to understand donor requirements and anticipate any difficulty in fulfilling them.
• Prepare reporting formats and help field teams familiarize themselves with them. 
• Assist field teams in drafting of donor reports by ensuring that reports are in accordance with donor requirements and are submitted on time.
• Liaise with either HQ or donor to stay up to date on reporting requirements and in following-up/tracking of submitted reports.
• When feasible, ensure that reporting requirements are kept minimal for the Mission and that processes are streamlined and efficient.

Objective 3: Provide Strategic and Technical support to Grant Management and Partnership 

• Lead and support the mission process of due diligence with partners. This includes briefing staff members on the process, supporting them in filling the documentation with AAH’s new partners and maintaining an up to date database of all the required documents. 
• Review thoroughly all contracts and memorandum of understanding signed by AAH with donors, partners, institutions and ensure use of standard formats. Ensure alignment with AAH and donors’ requirements. 
• Maintain up to date archives of key contractual documents (proposals, contracts, partners’ MoU). This includes the maintenance of the related sections in GESPRA (Online Project Management Tool), at least on a weekly basis.
• Provide briefing papers and support the development of external communication tools relevant for donor visits/meetings
• Set up and constantly update database for donor guidelines and regulations and create fact sheets for main donors.
• Inform program and support teams on any changes to existing donor guidelines and regulations; answer/investigate any compliance related questions during the course of the projects.
• Coordination with Admin/Finance Coordinator on donor compliance issues and contractual issues.
• Support Program Teams in ensuring donor visibility requirements are met in the planning and organization of donor field visits.
• Follow up on technical compliance regarding donor rules and regulations (means of verification, quality of documentation, and technical archiving) and support field team to comply with relevant programmatic archiving.

Jobs.ps, Ltd. All Rights Reserved.

Profile of the Candidate:

• Degree and/or Master’s Degree in Humanitarian Action or any related field (communications, political science, law, etc.).
• Good experience in proposal writing, donor rules and regulations, validation procedures, coordination of processes.
• Experience in Project Cycle Management. Ability to write donor reports and proposals in a native English. Training and capacity building experience.
• Previous experience in a similar position and/or in the humanitarian field of at least 3 years.
• English: Compulsory working language. Excellent writing skills are required for this position.
• Good skills in Microsoft Word, Excel and PowerPoint.
• Mobility: The position is based in Jerusalem with frequent visits to the Bases (Gaza and Hebron) to follow up with Base Management and program teams on reporting and proposal development, as well as to conduct capacity-building sessions. The Grant Manager will also travel to project sites if and when needed.