Grant & Procurement Officer

Grant & Procurement Officer, Education Practice

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Grant and Procurement Officer will provide support to Forsah USAID-funded Technical and Vocational Education and Training (TVET) activities by ensuring the efficient management, implementation, and compliance of subgrants with IREX and USAID rules and regulations. They will provide guidance and support to the program team in procurement of goods and services and compliance with Mission Order 21 vetting procedures.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Daily Tasks

• Manage and coordinate a portion of subaward activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout.
• Design and manage procurement processes and tools, coordinate and support compliance, vetting, and procurement trainings.
• Apply PYD approaches and Do No (More) Harm approaches and address Gender and Disability Inclusion considerations and Environmental considerations in their work. 
• Other duties as needed and assigned.
• Regularly monitor, communicate with, and coach subgrantees to ensure smooth implementation and compliance.
• Support the establishment, cultivation, and maintaining of relationships with the ecosystem of program stakeholders, including public sector entities, civil society organizations, community-based organizations, and local governments, donors and implementers, program beneficiaries, and others.
• Build and maintain collaborative working relationship with colleagues, consortium partners, and network of program stakeholders.
• Cultivate durable partnerships, facilitate locally led designs, use evidence-based decision-making, and ensure sustainability of approaches in their work. 
• Contribute to unit data collection, analysis, reporting to USAID and on-going Collaboration, Learning, and Adaptation (CLA) approaches in their work and in coordination with MEL colleagues. 
• Contribute to timely and accurate reporting and other deliverables to USAID.
• Maintain updated subgrant files and ensure that designated subgrants are well-administered and implemented in compliance with the relevant USAID rules and regulations, and IREX policies and procedures.
• Support internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of RFPs/RFAs, outreach activities.
• Serve as point of contact for compliance and vetting questions from program staff and partners, including review of applicable regulations and internal policies.
• Contribute to proper budget management and financial spending for program components.
• All Forsah USAID-funded Technical and Vocational Education and Training (TVET) staff will meet high standards of financial management and compliance, including contributing to accurate and timely vetting under MO21. 
• Work closely with TVETs to assess cost-economy and complete financial modelling to inform sustainable cost structures and market-based strategies.
• Provide compliance review of program and office procurements; review and prepare grant and contract modifications.
• Respond to changes in the operating environment to meet the desired objectives.
• Contribute to activities that are gender sensitive/transformative, align with positive youth development, and emphasize participatory and youth-led approaches.
• Contribute to activities that are gender sensitive/transformative, align with positive youth development, and emphasize participatory and youth-led approaches.
• Employ creativity to adapt to learning and challenges throughout implementation.
• Contribute to programmatic cross-cutting themes are applied and incorporated in all plans, activities, and reporting, including PYD, GESI, and Green approaches.
• Monitor implementation challenges, develop creative solutions, and keep others informed.
• Monitor assigned activities for security challenges; work with colleagues and partners to address or adapt to security challenges.
• Ensure activities support sustainable approaches to improve capacity of individuals and institutions to drive stable, long-term improvements.
• Other support duties as needed.