Grants Assistant

The Grants Assistant (GA) is primarily responsible for conducting grantee eligibility checks, developing and tracking activity budgets, drafting grant agreements, negotiation memos, and modifications, drafting consulting agreements for consultants under activities, and maintaining all program related files.  The position maintains regular communication with the grantees and conducts site visits, ensuring that all deliverables are met and perform activity closings, ensuring that each grant file is complete and provides ongoing monitoring and evaluation support under USAID regulations. The position reports to the Grants Manager and will be based in Ramallah.

Responsibilities:

• Provide administrative support to grants and other activities, under the supervision of the Grants Manager (GM).
• Support weekly reporting on grant and activity implementation to the rest of the program team.
• Support the Grants Manager in drawing up grant documents and consultant contracts, reviewing travel expense reports, and tracking payments for grants or consultant deliverables.
• Support the monitoring the progress of and reporting for activities, grant agreements, and deliverables under grants and consulting contracts.
• Review grant or other activity budgets in consultation with the procurement team, field coordinators, and Program Development Officer.
• Support the vetting and verification processes for grantees and beneficiaries as required by USAID.
• Maintain accurate and timely program and grant documentation in electronic, hard copy and back-up copies as appropriate for each, and ensure that completed grants are closed in a timely manner according to deadlines.
• Have constant and close communication with the Grants Manager and other program team members to plan for any contingencies and troubleshoot any implementation challenges.
• Assist with special projects and tasks in support of the Grants Manager, the technical team or other staff members as needed.

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Qualifications:

• Bachelor's degree required in accounting, business or other related discipline required.
• 2 years of experience in grants on development projects required; specific experience with USAID and stabilization/rapid response programming is highly desirable.
• Task and detail-oriented, with the ability to work independently and within a team to meet deadlines required.
• Excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment required.
• Determination, commitment, efficiency creativity and adaptability required.
• Ability to travel to activity sites to work directly with grantees and other program partners as needed, required.
• Ability to work effectively under pressure in a stressful environment and with colleagues from different backgrounds required.
• Excellent communication skills as well as: a) proactive problem-solving abilities independently and with teams, b) a strong service orientation, and c) inter-personal skills, self-awareness and emotional intelligence required.
• Fluency in Arabic required and proficiency in English preferred.

Grants Assistant, Rapid Response Activity - Tetra Tech Careers (selectminds.com)