Head of Local Aid Coordination Secretariat (LACS)

MOPIC by coordination with General Personnel Council is seeking a candidate to fill the position of Head of LACS, under the overall guidance and direct supervision of MoPIC. The expected duration is one year renewable subject to satisfactory performance evaluation as well as availability of funding under the project.

Head of Local Aid Coordination Secretariat (LACS) : ramallah

BACKGROUND 

LACS supports the work of the local aid coordination structure in Palestine that was set up after Oslo Accords then restructured at the AHLC meeting in London in 2005 and restructured recently in 2017. The local aid coordination structure in Palestine provides coherent technical assistance and financial support based on the Palestinian national priorities and in line with Aid Effectiveness principles.

Guided by LACS Steering Committee, LACS ensures that the various local aid coordination structure and fora work together. LACS facilitates and provides technical support to the aid coordination structure, and related Sector Working Groups (SWGs). It promotes transparency and synergy by serving as an information hub. For these purposes, it maintains the web portals for aid structure and LACS issues Daily Updates and a bi-weekly Newsletter.

Additionally, LACS responsibilities include, but is not limited to, calling and hosting meetings of the Sector Working Groups (SWGs), Donor Coordination Group/Heads of Corporation (DCG-HoCs) and Open Development Forum upon request of the groups’ chair and deputy chairs; sharing information with all stakeholders as needed; writing and distributing minutes of meetings; assisting the chairs of WGs in production of work plans and reports. 

The Head of LACS will manage the work of the LACS office, S/he will report to MOPIC on all aspects of LACS work, in addition on administrative and financial issues.

MOPIC is seeking a candidate to fill the position of Head of LACS, under the overall guidance and direct supervision of MoPIC. The expected duration is one year renewable subject to satisfactory performance evaluation as well as availability of funding under the project.

III. Functions / Key Results Expected

• Oversee the provision of adequate LACS support to the Chairs and Deputy Chairs of the various local aid coordination structure and fora, including the efficient and effective preparation and organization of meetings, productions of work plans and reports of the WGs and any follow up that may be required.
• Ensure members of the aid coordination structure and other relevant parties are kept up to date with local development issues through briefings, regular updates, newsletters, papers, evaluations and analysis as required.
• Strengthen the role of the SWG’s chairs and the Palestinian governmental institutions in LACS.
• Ensure LACS promptly responds to requests from members of the local aid coordination structure for information related to aid coordination and development; ensure LACS adequately supports the systematization of information relevant to aid coordination, including overseeing the efficient operation of the LACS information depository and Web Portal.
• Assist the LACS Steering committee in promoting the application of the principles of the Paris Declaration on Aid Effectiveness and the Palestinian National Policy Agenda and encouraging donors to align and harmonize their support to the Palestinian government effectively.
•  Manage LACS team to support MoPIC database through the collection of accurate and timely data concerning donor commitments and disbursements and produce analysis of donor commitments and disbursements in the related sectors.
• If requested, identify capacity-building needs in the aid coordination structure; suggest  training, workshops and other capacity-building initiatives in consultation with the LACS steering committee, in particular those that will increase national capacities and ownership.
• Lead and manage the overall work of the LACS office, including the line management of staff and resources, under direct supervision of the MoPIC on behalf of the LACS steering committee.
• Develop and submit the Secretariat work plans, budgets and progress reports to LACS steering committee through MoPIC for approval.
• Carry out any other duties that may be assigned by the MoPIC.

IV. Impact of Results 

LACS impact at the goal level is to promote the local aid coordination structure and to facilitate the implementation of the new Aid Coordination Structure by providing secretariat support and timely information to all LDF members hence strengthening Palestinian ownership of the aid coordination system, maintaining strong donor engagement and supporting the implementation of the National Policy Agenda priorities and its sector strategies in line with aid effectiveness principles.

The results at the level of outcomes are:

1. Aligned and harmonized donors’ support to the Palestinian national priorities and sector strategies.
2. National ownership of aid coordination by the Planning & Aid Coordination Unit at MOPIC. Efficient and effective aid coordination structure and meetings that promotes policy dialogue and information sharing 
3. Enhance the role of the SWG’s chairs and Palestinian governmental institutions. 
4. LACS provided support to national partners to enhance national leadership of development assistance coordination. 
5. Effective structure, management and administrative systems of LACS

V. Competencies 

• Vision and analysis:  Is able to quickly summarize and analyses large volumes of information under tight deadlines; identifies strategic issues, opportunities and risks; clearly articulates links between the LACS mandate and those of key stakeholders; anticipates, helps plan for and conveys enthusiasm about future possibilities and plans.  
• Judgment/decision-making/problem-solving/initiative: Demonstrates sound judgment in applying technical expertise to resolve a range of issues/problems; is able to proactively seek and recommend sound policy initiatives and propose innovative solutions to problems; recognizes opportunities when they arise and brings them to the attention of decision-makers when appropriate.
• Communication and language skills: Excellent communication (spoken and written) skills in both English and Arabic, including the ability to draft/edit a variety of reports, studies and other communications to a level of quality that is adequate for publication. The candidate will be able to communicate proactively with key stakeholders, correctly interpret messages from others and respond appropriately. The candidate will demonstrate openness in sharing information appropriately and keeping people informed.
• Critical thinking/analytical skills: Grasps new concepts, approaches and systems; is able to distill larger conceptual issues from a range of small, often disparate pieces of information and proposes conceptual strategic frameworks to overcome problems; examines and interprets a wide variety of data and makes recommendations to decision-makers; anticipates problems, opportunities and needs.
• Planning and organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; monitors and adjusts plans and actions as necessary.
• Client orientation: Establishes and maintains productive partnerships with LACS Steering committee by gaining their trust and respect; keeps LACS Steering committee informed of progress and setbacks with appropriate consideration for confidentiality; meets timelines for delivery of product or services to clients.
• Accountability: Take ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments.
• Teamwork: Excellent interpersonal skills; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
• Managing performance: Makes sure that roles, responsibilities and reporting lines are clear to each staff member at the LACS; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; supports creativity and initiative; appraises performance fairly.
• Commitment to continuous learning and innovation: Willingness to keep abreast of new developments in the field in particular with regard to aid effectiveness and harmonization.
• Technological awareness:  Able to use computer applications as tools for program management and decision-making. 
• Self-management: Able to work with minimum supervision and to take initiative within the limitations of the organizational mandate. 
• Stress management: Able to work under stress. 
• Representation/presentation skills: Able to carry out a representative function in a variety of fora, including with high-level interlocutors; presents in a confident and enthusiastic manner when addressing people in a large or small group; delivers information in a clear, concise and logical manner that gains acknowledgement of audience and is able to understand the communication level required.
• Detail and quality orientation: High level of attention to detail; quality conscious.

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Job Requirements

• VI. Recruitment Qualifications

Education:

Advanced degree in public administration, management, communication, political science, law, social sciences, cultural studies, economics or development studies from an accredited university is required.

Experience:

At least 8 years professional experience in the field of aid coordination, strategic planning policy formulation and project management of development and/or emergency programmes is required.

A minimum of 5 years of management experience is required. 

A minimum of three years of work experience in aid effectiveness and harmonization issues in a developing country setting, preferably in Palestine or in the region; strong knowledge of various models of aid coordination systems is required.

Experience in working on humanitarian and development issues in Palestine, including with the governmental donors.

Experience in financial management is desirable.

Experience in website design and management is desirable. 

Experience in capacity-building initiatives is desirable.

Language Requirements:

Excellent command of English and Arabic and strong skills and experience in editing are required.

Completed applications should be electronically submitted through the portal of General Personnel Council (Online Application) according to the application mechanism on the portal or through the use of the mobile application "my job" with the following documents, no later than Sunday evening, 29/12/2024

• Copy of the scientific qualifications
• Copy of identification "identity or passport"
• Copy of birth certificate
• C.V.
• Copy of relevant expertise
• Copy of relevant training courses
• Personal Photograph.

PS: we will accept only the completed application of qualified candidates.

NOTE: MOPIC prohibits discrimination and harassment of any type and promotes equal employment opportunities to all employees and applicants in recruitment and professional advancement regardless of age, sex, gender, religion, ability, marital status, family ,responsibilities, etc.

                                                                           D.Wael Zaquot

minister on planning and internatinal cooperation