Head of Mission Assistant

Thank you so much for your interest to MSF!

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Jerusalem district, we are recruiting a:

Head of Mission Assistant

Main Purpose

Provide support to the mission by assisting the Head of Mission in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, to the management of information, providing translations and interpreting in order to facilitate coordination tasks in the mission.

We expect you to share our humanitarian values to offer assistance to people based on needs and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

Accountabilities 

• Assist the HoM in the context analysis, disseminate relevant context information to the coordination team, regularly inform them on key issues, update general information on the context for MSF internal documents, and advise on cultural appropriateness of organisational activities and individual behaviours
• Keep good knowledge of counterparts in different administrations and file field contacts (other NGO’s, UN agencies, local authorities…) verifying that they are easily accessible in order to facilitate contacts and meetings.
• At the request of the HoM, represents MSF in meetings (NGO, official bodies, administration…).
• Ensure the follow up of relevant administrative dossiers such as the MSF registration in a country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, prepare and conduct an information briefing focusing on the country context for International, Regional and Relocated Staff.
• Facilitate the management of MSF information and essential records and documents by the mission team, follow-ing MSF policies and guidelines.
• Assist HoM on security context, risk analysis, and security memos updates. Liaise with porjects in order to ensure that security tools are updated and shared.
• Perform on behavoiral and cultural briefing in OPT ISL.
• Ensure documentation and archive for the mission.
• Ensure the follow up of MoU for activities in OPT. Support other coordination departments on significant dossiners, in case of need ( E.g. Registration in ISL , Registration in OPT
• Support HoM in mapping actors and stakeholders in the health and humanitarian sector and update it on a regular basis.

This job description may be amended in line with the activities or evolution of the Mission.

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Education

• University level studies or similar

Experience

• Previous experience in humanitarian aid, preferably with MSF
• Essential, very good understanding of the functioning of the different administrations on the local country (critical)

Languages

• Essential fluently in English orally and in writing
• Essential local language

Knowledge

• Essential computer literacy on a high user level (Word, Excel, PowerPoint, SharePoint, OneDrive, etc.)
• Have the capability to learn new digital platforms very fast by self-studying

Competencies

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management

We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.

All documents of application must be in English.

Please submit your CV and a cover letter including aforementioned instructions in English

The deadline for application is Saturday, 24/02/2024.

Only short-listed candidates will be contacted for technical test and interview.

All the steps of the recruitment will be done in ENGLISH.

In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.