Head Of Mission Assistant

MSF Spain is looking for a Head of Mission Assistant in Ramallah to provide support to the mission by assisting the Head of Mission in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, to the management of information, providing translations and interpreting in order to facilitate coordination tasks in the mission.

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs. 

Accountabilities

•       Assist the HoM in the context analysis, disseminate relevant context information to the coordination team, regularly inform them on key issues, update general information on the context for MSF internal documents, and advise on cultural appropriateness of organizational activities and individual behaviors.

•       Keep good knowledge of counterparts in different administrations and file field contacts (other NGO’s, UN agencies, local authorities…) verifying that they are easily accessible in order to facilitate contacts and meetings.

•       At the request of the HoM, represents MSF in meetings (NGO, official bodies, administration…).

•       Ensure the follow up of relevant administrative dossiers such as the MSF registration in a country, working permits, immigration policies, national protocols, etc.

•       At the request of the HoM, prepare and conduct an information briefing focusing on the country context for International, Regional and Relocated Staff.

•       Facilitate the management of MSF information and essential records and documents by the mission team,    following MSF policies and guidelines.

•       Translate documents and act as an interpreter when needed.

MSF Section/Context Specific Accountabilities

•       Acts as a focal point between the MSF capital offices(being an intersectional position, it will be 3 capital offices), organizations operating in oPt, figures, and the Palestinian Authority.

•       Understands the workings of Israeli and Palestinian District Coordination and Liaison Offices (DCL/DCO), including engagement with focal points and following up on procedures such as visa applications and entry permits.

•       Reports on security and changes in the context affecting access to the West Bank, most prominently between Jerusalem and Ramallah.

•       Ensures follow-up on relevant administrative dossiers, such as MSF registration in the country and Memorandums of Understanding.

•       Supports departments with translation and interpretation for engagement purposes at their request.

•       Maintains the office by assessing needs and scheduling the use of the intersectional shared space across all MSF operating centers in oPt.

•       On behalf of HoM Support, should the need arise due to absence, leave, or other circumstances, accompanies the Head of Mission or other coordinators to engagements or meetings for interpretation purposes.