HR & ADMINISTRATIVE OFFICER

Tasks and Responsibilities

Administration & Finance

• WW-GVC focal point for service suppliers, office owner, and everyone involved in all level of the project implementation for the coordination office in Ramallah;
• Recording day by day all the transactions on the financial system according to the allocation table (i.e. Core budget), collecting and controlling all the related supporting documents;  
• Ensure that the income tax obligations are met both for local staff and service providers;
• Archiving of HR and Finance folders (both electronic and hard copy)
• Follow up WB staff permits and Expats Visas in coordination and under the supervision of the Security Officer;
• Purchase stationary, consumables goods and any other item needed for the good functioning of the office;
• Follow up with the MOF regarding the VAT request and Vat exemption for the projects and suppliers.
• Ensure the smooth organization of tax exemption for WW-GVC projects and activities requested by PMs & Local administrators.
• Support Country Representative with the preparation of documents if requested.

Petty Cash management

• In charge of petty cash management for Ramallah office
• Systematically update the cashbooks related to Ramallah Office as well as the corresponding Excel spreadsheets.
• Do the cash inventory weekly and at the end of the month, and send it to the Deputy Finance Manager
• Prepare / consolidate the cash flow forecast and send it to the Deputy Finance Manager

 Running cost Invoices’ management

• Ensure that financial supporting documents provided by the staff are compliant with the Administration requirements and are given with a receipt of the payment.
• Tracking and preparation of the payment authorization for the monthly running cost bills (e.g. Car rental, fuel, Jawwal etc.)
• Responsible for updating the archive on a monthly basis both for projects and general administration tasks, in coordination with DFM.

Human Resource Management

• Compile and update employee records (hard and soft copies): preparing, collecting and scanning supporting documents related to local staff (i.e. collection of timesheets, annual leave, sick leave and any other relevant issue, and reports and follow up the coordination between Ramallah Office and sub offices);
• Prepare payroll by providing relevant data (absences, bonus, leaves, etc);
• Prepare and revise where necessary staff contracts/amendments;
• Support all internal and external HR related inquiries or requests;
• Supervise and ensure compliance of contracts regarding health insurance, work insurance, and non-financial employee benefit;
• Provide information to the staff regarding conditions of service, duties and responsibilities, privileges and entitlements under WW-GVC Rules and Regulations;
• Monitor staff compliance with WW-GVC rules and regulations and Palestinian Labor law;
• Participate in recruitment processes (recruitment notice, interviews, invitation to technical tests, and publication of results.

Other

• Perform any other duty required by the Line Manager or the Country Representative

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Requirements:

• A bachelor’s degree in Accounting or Business
• At least 3 years of experience in relevant fields;
• NGO experience and knowledge of donor requirements is an asset;
• Valid Driving license; ability to move throughout all WB;
• Flexibility, organizational and coordination skills.
• Excellent English (oral and written)

Interested candidates should send their CV along with a cover letter in English to [email protected]  no later than 04/05/2023.

Please clearly state “HR & Administrative Officer” in the email subject, followed by your name