HR ASSISTANT

Médecins Sans Frontieres “Doctors Without Borders” is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation

MSF-Belgium is currently seeking to hire HR ASSISTANT

Main Purpose

Execute administrative, HR and legal related  tasks to support the Project HR  Manager following  MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

Accountabilities

-Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.

-Updating the HR database and personal files to facilitate HR processes management.

-Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance

- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

-Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

-Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative

-Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.

-Additional HR/ Admin tasks delegated by the Project HR Manager

MSF Section/Context Specific Accountabilities

-Assists in the recruitment process in terms of opening vacancy, monitoring tests and reference check for MSF, assigned and allocated staff.

-Prepares and delivers HR induction for new MSF staff in different activities.

-Follows up employees’ contract and/or Third-party agreements deadlines, for MSF and prepares the renewal in a timely manner.

-Follows up the rosters of MSF departments, collect the Leave slips and verify the proper filling of them.

-Conducts briefing for the expat supervisors to explain MSF Administrative procedures and in general guides

- Prepares the monthly payment request for consultants

-prepares the Daily Workers payment sheets.

-Ensures the archiving of all documents that are necessary for the Projects compliance.

-Supports in the setup of local trainings.

-Follows up Rental contracts

-Supervising the domestic staff (cooks/cleaners) under his/her responsibility which includes daily supervision, monitoring of the quality of work and drawing up their working schedules as well as organizing team meetings for a proper and punctual communication.

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Requirements

Education

-Desirable  finance, administration, Human resources or any other related field

Experience

-Essential previous working experience of at least two years in relevant jobs.

-Desirable experience in MSF or other NGOs in developing countries .                   

This job description may be amended in line with the activities or evolution of the Mission.

By signing, the employee acknowledges that he/she has read, understood and accepted this document.

This job description may be amended in line with the activities or evolution of the Mission.Interested candidates should submit their CV in English, with reference details to: 

Médecins Sans Frontières, Human Resources Department – Gaza Project

[email protected]

Mentioning as email subject: HR ASSISTANT

Deadline: 03/05/2024 End of the day