HR Coordinator Assistant

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Jerusalem district, we are recruiting a: 

Main Purpose 

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision. 

We expect you to share our humanitarian values to offer assistance to people based on needs and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs. 

Accountabilities  

• Following the HR Coordinator’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance.  
• Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.  
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.  
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.  
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.  
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.  
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.  

• Follow-up cost of living on a regular basis.  
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.  
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.  
• Supervise project budget execution in order to detect deviations and recommend corrections.  
• Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.  
• Ensure that all staff have valid work, stay, travel permits. 
• Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay. 

This job description may be amended in line with the activities or evolution of the Mission. 

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Education 

• Essential degree in finance, business or administration related studies. 

Experience 

• Essential working experience of at least two years in relevant jobs. 
• Essential experience with MSF or other NGOs in developing countries 

Languages 

• Essential fluently in English orally and in writing 
• Essential local language 

Knowledge 

• Essential computer literacy on a high user level (Word, Excel, PowerPoint, SharePoint, OneDrive, etc.). 
• Have the capability to learn new digital platforms very fast by self-studying.  

We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered. 

All documents of application must be in English. 

Please submit your CV and a cover letter including aforementioned instructions in English 

HR Coordinator Assistant 

The deadline for application is Wednesday, 17/1/2024. 

Only short-listed candidates will be contacted for technical test and interview. 

All the steps of the recruitment will be done in ENGLISH. 

In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.