Human Resources and Administrative Assistant

Job Description

Position Description

Location Jerusalem, Palestine

Position Status Full-time, Temporary (Maternity Cover 6 months)

Salary Level (3D/F)

Start Date: September 1st,2021

Closing Date: July 31st, 2021

To Apply: Human Resources and Administrative Assistant Form

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

GENERAL POSITION SUMMARY:

Mercy Corps implements multiple programs for the benefit of Palestinian people living in West Bank, Jerusalem and Gaza Strip. This position will support Mercy Corps’ Office in the Jerusalem & West Bank by providing needed assistance and support to Mercy Corps team, in close coordination with MC programs and offices.

This position is a maternity cover for the period of six months. The position is a great opportunity to dig deep and expand ones’ experience in the Human Resources department in particular with some support to the administrative department. Mercy Corps encourages anyone who is enthusiastic, energetic and detail-oriented to apply for this position, which will be located in Jerusalem. Mercy Corps has a great work environment and encourages learning and continuous development for its employees.

ESSENTIAL JOB FUNCTIONS:

HUMAN RESOURCE DUTIES (70%):

Responsible for maintaining personnel files for Jerusalem and West Bank staff – including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations.
Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of MC Palestine.
Ensure participation of HR Department in interviews for new staff.
Maintain a tracking system for all types of leave for all employees.
Ensure that employee performance evaluations are completed as scheduled.
Ensure that all national staff have an up-to-date relevant job description.
Maintain annual holiday schedule including determination of exact holidays in advance of the holiday (as possible) and inform all staff.
Oversee the monthly procedure of timesheets for all staff including collection, review and train new staff on timesheet procedure.
Maintain national staff I.D. cards.
Responsible for the orientation of all new, national staff on Mercy Corps Country systems, policies and procedures.
Ensure all new staff receive copies of the Country National Staff Policy Handbook and are alerted to benefits. Continue with support and advice on policies, as required.
Oversee the clearance of terminated employees, as per MC policies and procedures.
Participate in disciplinary, hiring and termination meetings with program staff upon request.
Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

ADMINISTRATIVE DUTIES (30%):

Work cooperatively with Mercy Corps staff, local community, partner NGOs, and other parties.
Implement administrative and management policies and procedures and ensure adherence to Mercy Corps administrative procedures.
Translation of any program or office documentation, as required;
Responsible for preparing ID cards for all staff; ID cards are worn by all MC staff when on official business or on MC property;
Process payments for all service contractors;
Responsible of hotel and travel booking for all staff and visitors.
Coordinate with finance for timely payment of miscellaneous recurring office expenses.
Conduct him/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

N/A.

Accountability

Reports Directly To: Operations Manager.

Works Directly With: Operations Team in West Bank and Jerusalem, Finance and Compliance Team, Programs Team in West Bank and Jerusalem, Operations Team in Gaza Strip.

Job Requirements

Knowledge and Experience

University degree in administration and/finance or relevant experience.
Two Years’ experience in Human resources in particular
Experience in INGOs is preferable.
Fluency in written and spoken English.
Strong organizational skills.
Computer skills are required.

Success Factors

Excellent communication and coordination skills, with strong personality.
Excellent planning and administration skills.
Initiative, self-reliant and cooperative.
Excellent time and organizational management skills.
Excellent ability to work under pressure and carry out multiple tasks.
Excellent organizational skills; accurate and detailed worker;

Job Details

Job Title Human Resources and Administrative Assistant

Deadline 31 - Jul - 2021

Location Jerusalem

Job Type Full time

Position Level Mid Career

Salary N/A

Degree Bachelor's degree

Experience 2 Years

Category Finance and Accounting Business & Admin

Application Instructions

Interested Candidates, must fill this Form: Human Resources and Administrative Assistant no later than 31st, July, 2021 midnight.

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