Human Resources Assistant

Action Against Hunger is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organisation working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Gaza office a

Human Resources Assistant 

For a period of 3 months with possibility of extension

General Objective

To assist the HR department with day-to-day operations of the HR functions in Gaza base.

Tasks and responsibilities:

Support the recruitment process:

• Support in Gaza base recruitment processes and prepare all needed documents during the recruitment processes (announcements, job offers ... etc.).
• Support in CVs screening upon the announcement of new recruitments.
• Sending formal communications to candidates, responding to candidates’ enquiries, and arrange the schedule for test and interviews, creating interviews on People ADS (HR online system) and sending apology letters.
• Attending the written tests as AAH focal point.
• Archive the documents related to the recruitment process appropriately.
• Create new positions (if needed) and open the recruitment on People ADS (with HR Officers support).
• Follow-up new hires orientation by receiving and providing all documents needed upon the arrival of each new staff member
• Supporting in the coordination of the briefing agendas, enduring smooth and complete induction provided to each new staff member.

HR administrative management: 

• Prepare under the supervision of HR officer all Gaza staff employment contracts, contract amendments and contract extensions.
• Follow-up and update on regular basis, the Gaza employees’ files, and make sure that all documents are available, signed and correctly archived (digital and physical) according to AAH archiving guidelines.
• Upload all necessary information and documents in the organization’s online HR system
• Follow-up the attendance software for Gaza employees, prepare the attendance sheets and following up the required signatures and proper archiving.
• Check and validate each employee monthly attendance report versus approved leaves and overtime requests.
• Follow up the leave requests for Gaza staff members and maintaining up to date records of validated leave’s requests according to the Internal Regulations
• Prepare the Gaza base monthly payrolls and salary advances under the supervision of the HR Officer
• Distribute monthly salary slips to Gaza employees.
• Regularly update the emergency contact list & Gaza base organigram.
• Prepare and follow up HR letters and documents upon request (Working certificate, probation period letters, exit checklist ... etc.)
• Follow up the signing of timesheets through the online signature tool.

Health Insurance management:

• Act as AAH focal point for health insurance enquiries and getting needed approval from the company for the various health related procedures.
• Prepare health insurance claims and follow up staff insurance reimbursement.
• Follow up adding new employees to the health insurance policy and removing employees upon their departure.
• Follow up the health insurance payments with finance department.
• Support the HR department in case of updating/renewing the health insurance policy annually upon request and if needed.

Other tasks:

• Support the HR Officer in the follow-up of the implementation of the Annual Training Plan, Action Against Hunger’s training platform upon request and when needed.
• Support in the follow up of annual performance appraisals and probation period appraisal.
• Collaborate with HR officer in updating the HR monthly report.

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• Bachelor’s degree of Administration Sciences or any related area.
• Basic knowledge of HR Administrative Management.
• Minimum 1-year experience in HR/Administration related field.
• Experience in similar role working with international or national INGOs
• Motivation and commitment to humanitarian work.
• Good communication and organization skills.
• Proactive, dynamic and able to foster a positive work environment.
• Fluent spoken and written Arabic. Good English Language level both spoken and written
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel)
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

We will only consider the candidacies received by our online service. Please click in the following link to access to the service:

https://employ.acf-e.org/index.php/positions/view/6760/Human-Resource-Assistant/  

CV submitted shall be in English.

Applications will be accepted up to and including the 04/09/2022.

Only those candidates pre-selected for a test and an interview will be contacted.