Information Management Assistant

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.  

Action Against Hunger is recruiting in the Gaza Strip 

For 12 months pending funding approval  

                                           Information Management Assistant 

KEY ACTIVITIES 

Objective 1: Digitize all data collected from the field such as beneficiary registration lists, distribution lists, surveys (if not collected digitally), observation docs…etc. according to IM protocols and practices. 

• Design and collection With the MEAL and technical team, design ToRs for the implementation of data collection. 

• Review data collection tools with the MEAL team in order to align them to technical standards, guaranteeing the homogeneous collection of relevant indicators. 

• Accurately input and maintain data within the organization's information management systems, ensuring completeness, consistency, and integrity of information. 

• Organize and maintain physical and electronic records according to established protocols and retention schedules, ensuring compliance with relevant regulations and standards. 

• Train field staff on data collection protocols and the use of digital tools to ensure accurate and consistent data entry. 

Objective 2: Compile and ensure proper documentation and filing of all data relevant to project implementation data, beneficiary registration, and needs documentation exchanged through different communication channels including but not limited to Microsoft TEAMS, Whatsapp…etc. 

• Assist in the administration and maintenance of databases, including data cleaning, data validation, and troubleshooting database-related issues. 

• Implement and uphold information security protocols to safeguard sensitive and confidential data from unauthorized access, disclosure, or loss. 

• Perform regular audits and quality checks to ensure the accuracy, consistency, and completeness of information stored within databases and other repositories. 

• Develop and maintain a standardized filing system for physical and electronic documents to ensure easy retrieval and efficient information management. 

• Coordinate with project teams to ensure timely and accurate submission of all required documentation and reports. 

Objective 3: Support the IM, MEAL, operations, and advocacy departments when required, based on the internal IM priorities 

• Collaborate with AAH staff and stakeholders to identify information management needs, facilitate knowledge sharing, and communicate updates or changes to information management policies and procedures. 

• Visualization: Develop reports and dashboards from the stored data, working together with the MEAL and technical teams. 

• Support the dissemination of the information products developed by the department. 

• Provide technical assistance and training to staff on information management systems and tools. 

• Assist in the development and implementation of IM-related projects and initiatives to enhance data management and utilization across departments.   

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• University degree (BA in IT or any related field). 
• Social science professional, administrative science or related careers with experience in managing and working in IM systems or M&E. 

• Office package knowledge. 

• Database management knowledge. 

• Data collection tools knowledge. 

• Project management and Project cycle knowledge. 

• Experience in implementation of project monitoring systems and IM system implementation. 

• At least 1 year of experience in a nonprofit organization or similar. 

• At least 1 year of data management and monitoring system implementation. 

• Knowledge in any of the following fields: Food Security and Livelihoods (FSL), WASH, Nutrition & Health.  

• Microsoft Office package knowledge (required). 

• Database management knowledge.  

• Knowledge of data collection tools such as Kob Toolbox. 

• Experience in implementation of project monitoring systems and IM system implementation is an asset.  

• Knowledge in data visualisation and analysis systems such as Power BI is an asset. 

Interested and qualified candidates can apply online through Apply Now-button below

Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website www.accioncontraelhambre.org. In case you do not find the job advertisement published here, it means that the selection process has been closed.