IT / Admin Officer

Overview

USAID’s Momentum Country and Global Leadership (MCGL) award is a USAID funded global award, that works in tandem with country governments and local nongovernmental organizations to provide targeted technical and capacity development assistance and contribute to the global technical leadership and policy dialogue on improving measurable outcomes for maternal, reproductive, newborn and child health, and voluntary family planning.

MCGL seeks an IT / Admin Officer for a two-year USAID funded program in East Jerusalem, the East Jerusalem Hospital Network (EJHN) Project.  EJHN comprises six non-profit, charitable hospitals that have a long history of providing services to patients from East Jerusalem, the West Bank and Gaza.  The position will report to the Finance and Admin  Manager.

Responsibilities

Compliance

• Communicate regularly with the Global IT management team to ensure that the Country Office is in compliance with Jhpiego IT regulations and best practices.
• In consultation with Global IT Management, develop a schedule for key activities and reviews.
• Maintain system and configuration change documentation.
• Follow Jhpiego IT Service and Change Management processes.
• Maintain inventory and assets of office IT hardware and software.
• Prepare, document, and communicate system status reports with Global IT Management.

Backup and Disaster Recovery

• Institute and maintain a rigorous and regular back up system for all computers in the office ensuring that all computers are backed up at all times.
• Draft and Implement IT disaster recovery plan in alignment with Jhpiego’s business needs and Global IT’s processes and procedures.

Internet

• Manage the relationship with the internet service provider and ensure high-quality internet connectivity.
• Troubleshoot internet connectivity.

User and Client System Support

• Provide user support (diagnose and resolve basic Hardware and Software faults).
• Troubleshoot user computer software and hardware issues and make repairs and perform scheduled updates
• Manage the Help Desk queue to ensure IT Support SLAs are met.
• Join end-user Computers to the Azure Active Directory domain.
• Ensure security updates on end-user equipment are maintained.
• Maintain computer hardware parts and replacements.
• Manage IT equipment inventory.
• Maintain system and configuration change documentation

Network & Server Administration

• Provide support on LAN / WLAN/ WAN / VPN telephone or VoIP
• Troubleshoot system and network failures and identify bottlenecks to ensure the long-term efficiency of the network
• Test and configure software and maintain and repair hardware and peripheral end-user devices
• Organize and schedule upgrades and systems maintenance
• Manage Project data Backup and IT disaster recovery plans
• Provide technical support to the project team on computer and network usage and offer comprehensive advice and instructions
• Setup, configuration, monitoring and management of server hardware, server applications, UPSes and other power backup systems
• Perform diagnostics and management, and support of the Server infrastructure, Intranet and other Servers
• Management of the print servers and All-in-One Copiers.
• Manage and Escalate issues with network equipment, including switches, wireless access points and firewalls.

IT Security

• Setup, configure, monitor and manage systems required to implement and support the Jhpiego’s security policies.
• Monitor IT systems to maintain security and report incidents, per Global IT process and procedures.
• Conduct IT user awareness security training to staff, per Global IT security program.

IT Knowledge Sharing and Collaboration

• Collaborate and communicate with Global IT team.
• Conduct and participate in Knowledge Sharing activities with Global IT team.
• Identification of standard desktop and application support issues and provision of training for staff as required.
• Provide Support, end-user Training and Configuration on M365 and other cloud collaboration Technologies
• Maintenance of IT User Guide.

Administration

• Interact with IT and other vendors to provide the best prices and support for all IT and admin services and equipment
• Coordinate procurement of IT equipment and services with Jhpiego procurement team and Global IT Management.
• Manage IT system implementation projects
• Manage internal & external support arrangements required to deliver effective IT services.
• Maintain and communicate IT policies.
• Provide regular guidance/feedback to the Director, Finance & Administration on IT issues, and procurement related support.
• Oversee maintenance of records for assets, inventory, software license and support and maintenance contracts, as applicable.
• Provide comprehensive administrative support to ensure the office operates efficiently.
• Oversee facilities management to ensure the office is clean, safe, and well-maintained.
• Maintain and update assets / inventory register regularly and lead on physical counts
• Assist with human resources tasks, such as recruiting, onboarding, and offboarding employees.
• Develop and implement office policies and procedures to ensure smooth operations and compliance with health and safety regulations.
• Plan and organize office events, such as meetings, conferences, and team-building activities. 
• Maintain and organize office records and other important documents.
• Coordinates and guides staff in the processing of visas as required. Provide information relative to securing visas for travel for international staff. Coordinates for permits and other travel requirements.
• Line manage the admin assistant, driver and the vehicle use and priorities the staff movements  
• Perform other related duties as assigned and required by the line Manager. 

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Abilities & Skills:

• Good knowledge of LAN/WAN networks, TCP/IP protocols and network technologies
• Extensive experience with desktop and laptop hardware from major vendors.
• Extensive experience supporting desktops, laptops, and mobile devices.
• Extensive experience using and supporting Microsoft Windows, Microsoft Office, Adobe Acrobat, and other typical desktop applications.
• Experience with Microsoft Office 365.
• Highly developed troubleshooting skills and processes.
• Ability to explain technical issues to a non-technical audience.
• Ability to exercise independent judgment in determining and implementing improvements/solutions for computer hardware.
• Ability to work in a team and foster teamwork in others.
• Able to carry loads of 50 pounds, including servers, printers and computers for physical setup.
• Understanding of the importance of documenting system configuration information.
• A wide variety of IT and support management skills, including discriminating between incidents and problems and knowing when a quick fix is insufficient to resolve an issue permanently.
• Ability to identify and categorize relevant information about changes in configuration for recording purposes.
• Be self-motivated and proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills, including the ability to handle various assignments, sometimes under pressure of deadlines.
• Be cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Excellent interpersonal and communication skills.
• Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization.

Required Qualifications

• Sc./ B-tech in Computer Science or equivalent qualification.
• Five years of experience in a similar role.
• Experience with Windows Server 2008 R2, 2012 R2, 2016, 2019 platforms.
• Experience with VMware and Microsoft Hyper-V virtualization platforms.
• Experience using and supporting Windows 10 and Microsoft 365 technologies.
• CompTIA Network+ or CCNA Certification.
• ITIL Foundation certification (preferred)
• Experience of working with vendors.
• Experience of managing IT projects
• Experience with Microsoft Windows Server 2008/2012, 2019 Active Directory, TCP/IP, Internet connectivity.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Applicants must submit a single document to include: cover letter, resume, and references with subject IT / Admin Officer by Saturday June 1,2024 to the email address: 

 [email protected]

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.