Junior Administration Specialist

Job Description

Vacancy Notice

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

With the programme “Demand-Oriented Technical and Vocational Education and Training (DoTVET)”, Germany is making a comprehensive contribution to the field of technical and vocational education and training (TVET) in Palestine. The focus of the programme is to make the TVET provision more practice-oriented and fitting the needs of the private sector and thus also attracting youth to take this education path. The three main outputs deal with concrete cooperation projects between educational facilities and private sector, TVET governance and TVET exposure in general schools. The programme’s activities take place in all parts of Palestine.

Within the TVET exposure developed by the Ministry of Education for 7th to 9th and 10th grade, orientation days are designed to allow students to get to know the TVET institutions. GIZ has worked in all parts of Palestine to include life skills learning experiences and tools related to sports and tangible experiences to motivate young people.

In order to support the DoTVET Programme in its RAMALLAH office, we are looking for a full-time (100%)

“Junior Administration Specialist”

Responsibilities and tasks include but are not limited to:

Office Care

Answers the office phone, opens the door and receives visitors, receives and sends post.
Cares for office supplies.
Observes the work of housekeepers.
Prepares for internal meetings.
Care for maintenance, safety and efficiency of office and equipment
Care for project inventory.

Team Support in activities, PR & communication, knowledge management

Supports in organizing, implementing and following-up on events and team’s activities.
Supports in establishing databases.
Conducts market research for equipment, material, event locations etc.
Compiles internal and external communication material and presentations following GIZ corporate design.
Cares for the programme’s social media in line with GIZ rules.
Liaises and collaborates with other GIZ programmes and sections to gather information, develop mutual communication material and documents, and ensure efficiency.
Maintains the team calendar and digital filing systems.
Supports in compiling documents, invoices…etc.
Takes minutes of meetings, takes photos of events and activities, drafts letters in Arabic/English.
Translates documents (AR/EN & EN&AR) and provides basic interpretation in meeting and events.

Other duties/additional tasks

Performs other duties and tasks at the request of management

Job Requirements

Required qualifications, competences and experience

College / University education in management, PR, communication, or related fields.
Minimum of 2 years of professional experience in relevant fields.
Familiarity with the work of international organizations and government structures and culture.
Fluency in Arabic and English (speaking, writing, and reading). German is a strong plus.
Experienced in and pro-active in agile and digital work methods.
Excellent ITC literacy (MS Word, Excel, PowerPoint, Teams, Project; graphic software)
Strong intrinsic motive to organize, care and support a diverse team.
Attentive and dedicated, driven by high quality and promptness.
Hands-on, pro-active, and energetic with creative approaches.
Fast and keen learner and team player.
Ability to work under pressure.
Flexibility of working times.

Assignment: Starting 01 April 2022. Contract until 31 March 2023 - with possible extension.

As an equal opportunity employer, GIZ stands for inclusion and diversity and does not discriminate against applicants for employment because of their gender, disability, age, religion, or ethnic origin. GIZ offers an attractive and challenging work environment with opportunities for personal and professional development.

Job Details

Job Title Junior Administration Specialist

Deadline 09 - Mar - 2022

Location Ramallah

Job Type Full time

Position Level Entry Level

Salary N/A

Degree Bachelor's degree

Experience 2 Years

Category Public Relation Business & Admin

Application Instructions

A complete application must be submitted in English to the following address: [email protected], which includes the includes attached applicant information form, the CV and a one-page cover letter, no later than 9th March 2022 at the latest 04:00 PM.

Kindly state in the email subject “Junior Administration Specialist- DoTVET.” Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

Attachment GIZ applicant information form

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Junior Administration Specialist

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