Logistic & Administrative Assistant

Tasks and Responsibilities

Coordination

• Coordinate the relationships with WW-GVC office service suppliers, office owner, contracts 
• Coordinate logistic issues with the field offices 
• Ensure the smooth organization of tax exemption for WW-GVC activities
• The Logistics Coordinator will be responsible to establish and manage overall logistics, including structures and staffing level.
• Ensure the timely delivery of logistics support services

Purchase & Procurement  

• Follow Purchases and Ensure that WW-GVC Purchasing and Procurement Procedure is respected
• Purchase stationary, consumables goods and any other item needed for the good functioning of the office
• Prepare and submit reports and analysis related to procurement 

Stock 

• Being responsible for the management, maintenance and inventory of WW-GVC main office and bases in OPT (furniture and equipment – computers, telephone, internet service and cars)
• Supervise and Ensure that stock reports and physical inventory are properly done, documented and matched 
• Supervise and Ensure the respect of GVC Stock rules and that the related tools are properly used (Reception Forms, Delivery Notes, Stock Cards)

Fleet and Premises

• Supervise and Ensure that fleet rules are implemented, understood and respected on all bases
• Supervise and Ensure that fleet tools are properly used (Log Books)
• Supervise and Ensure that the monthly fuel and maintenance cost follow-up tool  is properly filled in 
• Define the needs and propose solutions in terms of premises (including Internet provider)
• Supervise and ensure the follow up of the fleet weekly and monthly maintenance and checks.
• Ensure safe and efficient transport of staff in coordination with the Security Officer 
•       Equipment and Communication

• Supervise and Ensure that the documents related to equipment are compliant with WW-GVC rules
• Supervise and Ensure the accurate update of the equipment follow-up tools

• Supervise and Ensure the accurate update and follow up of Communication/Mobile Phone needs for the offices

Administration

• Reply the phone calls and answer queries, sending faxes and any type of communication needed to facilitate the offices work
• Support Country Representative with the preparation of documents and visa requests
• Support Finance Department with the preparation of the documents, archiving, preparing payments and collected documents needed
• Support in scanning and file preparations in reporting phases

Human Resource Management

• Folder and Maintain staff folders (both electronic and hard copy)
• Prepare and revise where necessary staff contracts/amendments
• Ensure that the income tax obligations are met
• Supervise and Ensure compliance regarding contracts, health insurance, work insurance, and non-financial employee benefit;
• Provides information to the staff regarding conditions of service, duties and responsibilities, and privileges and entitlements under GVC Rules and Regulations;
• Monitor staff compliance with GVC rules and regulations and Palestinian Labor law, i.e. collection of timesheets, annual leave, sick leave and any other relevant issue, and report
• Folder and Maintain the HR and Log folders in order (both electronic and hard copy)

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Requirements:

A university graduate with a bachelor’s degree in Business Administration 

Minimum of 2- 3 years of relevant experience in a similar role, preferably with an NGO

Valid driving license 

Excellent in Arabic & English language (writing & reading), (Hebrew is an added value)

Salary/benefits:According to WEWORLD GVC Onlus’s salary scale and terms and conditions 

Interested candidates should submit their CV along with a cover letter mentioning the position in the subject  both in English to( application submitted without subject will be neglected ):

[email protected]

Application deadline: 22.12.2019