Logistic Assistant

Job Title Logistic assistant-part time-3 months probation

Country & Base of posting Occupied Palestinian territory, Ramallah Office

Report to  Deputy Finance Manager

Accountable to DFM & Security Officer

Work in coordination with DFM, HR assistant, local administrators, AMs, CR

 Tasks and Responsibilities

Administration & Coordination

• Ensure that the drivers have valid driving license
• Update the Car Rental Company with the staff driver’s info.
• Collect and analyze the cars’ logbooks on monthly base.
• Coordinate for the taxi usage and needs.
• Supervise and ensure that fleet rules are implemented, understood and respected on all bases
• Preparation of a monthly report for WW-GVC Cars (yellow & green plates)
• Assist in developing the car driving rules with the DFM & Security Officer.
• Support Country Representatives and Head of Sectors with any logistic urgent needs.
• Supervise and follow up the annual car rental procurement process.

Fleet and Premises

• Supervise and Ensure that the monthly fuel and maintenance cost follow-up tool is properly filled in
• Define the needs and propose solutions in terms of premises
• Follow up the monthly Car maintenance and check up with the staff & the Car Rental Company.
• Receive and revise the car accident cases with the staff & the Car Rental Company.
• Responsible for following up on the car tracking system (GPS).

Equipment and Communication

• Supervise and Ensure that the documents related to equipment are compliant with WW-GVC rules
• Supervise and Ensure the accurate update of the equipment follow-up tools

·         Supervise and Ensure the accurate update and follow up of Communication/Mobile Phone tool

• Being responsible for the management, maintenance and inventory of WW-GVC main office and bases in OPT (furniture and equipment – computers, telephone, internet service and cars)
• Supervise and Ensure that stock reports and physical inventories are properly done, documented and matched

Other

• Perform any other duty required by the Line Manager or the Country Representative

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Requirements

• Bachelor’s Degree in Business Administration, Transportation, Logistics, Supply Chain Management or a related field preferred, or equivalent combination of work experience and education.
• Residence in Ramallah or Jerusalem is preferable.
• Valid driving license with a clean driving record.
• Excellent English (oral and written).
• Minimum of 3 years’ experience in Fleet management
• Flexibility, organizational and coordination skills.
• Ability to communicate effectively, both orally and in writing.

Interested candidates should send their CV along with a cover letter, both in English and Position in the email subject, to
[email protected]  no later than 21/06/2020