Logistic Assistant

MAIN RESPONSIBILITIES

• To support the logistics department in logistics operations related to pharmaceuticals, medical supplies, and disposables in compliance with organizational policies and donor requirements.
• Assist the Logistics Manager, to follow the day-to-day activities.
• Ensure accuracy of all inventories.
• Ensure the proper and standard archiving of all Logistics documents.

Responsibilities and activities of the Logistics Assistant can change according to the organization of the work and to the composition of the team.

1.  SUPPLY

• Assist in the preparation of procurement plans for pharmaceuticals and disposables.
• Assist in the completion of Procurement Files and Contracts.
• Perform purchases once the supplier / items is selected.
• Liaise with the suppliers for the organization of deliveries (date of delivery, quality control of the goods etc.).
• Assist in the organization of trainings, workshops and similar events including food catering, organization of the training venue etc.
• Assist in the management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
• Contribute to the analysis of the local market and to keeping an updated database of local suppliers corresponding to MDM’s needs and criteria (quality, price, service, ethics).
• Responsible of update suppliers contact list on a monthly basis.

2- STOCK MANAGMENT

• Responsible for the management of the warehouse, in line with organizations policies, and medical requirements.
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained.
• Support in the reception and distribution of goods into MDM warehouse (Checklist & Stock Cards).
• Monitor distribution of goods to the beneficiaries / deliveries from suppliers into MDM stock or directly to the MoH facilities. (Donation certificates / Delivery Notes).
• Ensure proper storage of goods (appropriate conditions of the warehouse).
• Follow up on the expiry of any perishable item in stock (including rotating the food and refilling consumables in the emergency boxes kept in the house and in the office).
• Produce regular stocks reports and daily stocks follow up.           

3-  Travels / Movement

• Assist in monitoring the monthly fuel consumption of MDM vehicles.

4- Programs

• Assist the program team in order to ensure all the needs of the projects in terms of procurement.
• Communicate with Administrative department in order to make sure for the proper codifications and allocation of the procurements orders.

5- Reporting

• Prepare regular reports on procurement activities and share them with relevant stakeholders.
• Contribute to the reporting of procurement-related key performance indicators .

6-  OTHERS

Confidentiality, observe absolute discretion on the documents, interviews, discussions etc.

This job description can be modified at any time according to changes in MDM activities or in the context with prior notice and agreement between the two parties. On demand of the direct supervisor, other tasks might be added to that present list.

The objectives of the programs are to limit the medical impact of the restrictions in accessing medical care on the Palestinian population, to improve mental health and psychosocial care and to bear witness to the violations of the right to health.

The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.

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Requested Competence/Skills/Profile

• A bachelor's degree in pharmacist background and graduation.
• Knowledge of pharmaceutical procurement and relevant regulations.
• Experience in procurement and logistics, preferably within the healthcare sector.
• Strong organizational and communication skills.
• Attention to detail and a commitment to accuracy.
• Ability to work effectively in a team and meet deadlines.

Qualified applicants are invited to send their resume or CV and a one-page cover letter in English, by       e-mail to [email protected]

Please reference the job title as NAB/Log Assistant /2024 in the subject line of your e-mail.

Deadline for receiving the application is Tuesday the 21th of January 2024

MdM will review the CVs upon its reception on a rolling basis and will recruit the qualified one as soon as the suitable candidate is identified, without distinction ethnic background or gender.

Please note that MdM will contact only pre-selected candidates and by email.

We thank all candidates for their interest in a position with MdM