Logistics and Supply Associate

Closing Date: 15 of October 2024 

Post Title: Logistics and Supply Associate

Category:Fixed Term.

Position #:21294

Duty Station: Gaza, State of Palestine

Duration: One Year with Possibility for extension.

The Position:

The Logistics and Supply Associate position is located in UNFPA Gaza project Office . Under the overall guidance of the Humanitarian Logistician  based in Gaza , the Logistics and Supply Associate  aims to support the UNFPA Country Office (CO) Palestine to ensure the proper logistics, distribution, and delivery of programme supplies to beneficiaries, partners, and health facilities as part of the CO’s ongoing support to UNFPA Palestine country operation, including last mile assurance.

You will report directly to the Humanitarian Logistician in Gaza.

UNFPA is seeking candidates that transform, inspire, and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You would be responsible for:

• Identify Gaps and Strengthen Supply Chain: Assess current supply chain processes, identifying areas for improvement in sourcing, acquisition, distribution, and quality assurance of essential supplies such as RH Kits and operational support items. Develop and implement strategies to address these gaps, ensuring an efficient and resilient supply chain.
• Collaborative Assessments and Partnerships: Actively participate in joint field assessments with key partners, including UNICEF, WHO, and ICRC, to evaluate logistics infrastructure and distribution systems. Represent UNFPA in strategic forums such as the Gaza Health and Logistics Clusters to advocate for UNFPA’s supply chain priorities.
• Supply Mobilization and Distribution: Coordinate the mobilization and delivery of supplies to affected areas, ensuring efficient transportation, secure storage, and timely completion of customs clearance procedures. Oversee the entire process, from shipment receipt to inspection, ensuring compliance with regulatory requirements. Maintain up-to-date OTS data (e.g., shipment documents received date, goods arrived date) and manage inventory stock counts and reconciliations.
• Quality Control and Monitoring: Conduct regular site visits to partner facilities to monitor the storage, distribution, and utilization of supplies. Implement corrective actions to maintain quality standards, including adherence to cold chain requirements. Execute IP inventory monitoring activities, including on-site and remote inspections, and ensure timely and accurate stock counts.
• Regulatory Compliance and Documentation: Manage all administrative and regulatory aspects of supply chain operations, ensuring that necessary documents and permissions are secured for supply movements. Maintain detailed and accurate records in compliance with UNFPA policies and standards, including customs documentation and inventory logs.
• Financial and Inventory Management: Oversee financial transactions related to logistics, including invoicing and payments to Gaza suppliers and expenses related to program supplies. Ensure accurate and timely reporting on warehouse stocks, supply movements, and financial transactions. Implement robust financial controls to prevent discrepancies.
• Cargo Delivery and Timely Reporting: Ensure that all cargo deliveries are executed with on-time counting and verification processes in place. Develop and implement procedures for immediate reporting of any missing or damaged items, and coordinate with relevant stakeholders to resolve discrepancies promptly.
• Reporting and Accountability: Prepare and submit monthly reports detailing distribution plans, mission outcomes, contracts, inventory statuses, and overall supply chain efficacy. Ensure transparency in reporting and continuous improvement in supply chain operations through regular feedback loops and accountability mechanisms.

Jobs.ps, Ltd. All Rights Reserved.

Qualifications and Experience: 

Education:  

 Completed Secondary Level Education required. First level university degree desirable in development studies. 

Knowledge and Experience: 

At least six  years of relevant  experience in logistics and  Supply Chain management/ procurement administrative functions in a multi-cultural environment namely international organizations is an asset.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.);

Knowledge of UN procurement policies /procedures is an advantage.

Languages: 

Fluency in oral and written English and Arabic

Required Competencies: 

Values:

Exemplifying integrity, 

Demonstrating commitment to UNFPA and the UN system, 

Embracing cultural diversity, 

Embracing change 

Core Competencies: 

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

Functional Competencies:

•   Advocacy/ Advancing a Policy-oriented agenda
•  Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-oriented programmes
•   Internal and external communication and advocacy for results mobilization

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. 

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Interested and qualified candidates can apply online through Apply Now-button below