Logistics Assistant

 

Job ID/Title :Logistics Assistant
Application Deadline :14-Oct-11
Duty Station :Jerusalem
Type of Contract :Service Contract
Duration of Initial Contract :6 Months
Expected Duration of Assignment :3 Years

Background:
The primary purpose of the Logistics Assistant position is to provide assistance to the office by performing logistics, limited procurement and other responsibilities in a timely manner.  The incumbent will be responsible for all the clerical work of that is related to his/her assignment listed in the functions/key results below.  The incumbent will work under the direct supervision of the Deputy Special Representative (O). The assistance of the incumbent will keep the Operations Section in track of providing the best services to the UNDP/PAPP clients on a timely manner and release the pressure from the work load.
Description of Responsibilities:
Summary of key functions:
-To undertake logistics related assignment.
-To undertake Procurement related tasks as assigned in the TOR
-To undertake other duties as required.
1-Handling procurement request, contact suppliers and get price quotations, specifications and evaluate the good or services upon request, issue Purchase orders, follow up with supplier and make sure third party receive the goods and sign the Receiving inspection report, to issue a payment then.
2-Follow up and work within the procurement team,  issue Purchase orders, payments and fill vendor forms on Atlas
3-Deliver disposed inventory to assigned destinations
4-Distributing checks and payments for vendors and suppliers
5-Follow up with governmental offices and to undertake Clearances of goods and shipments from ports and air-ports.
6-Replacing any position when needed (Reception, Transportation, Security guards, Stationery and Logistical works).
7-Local shopping for urgent and special items. Following up with printing presses (Business cards, printing reports, folder… etc).
8-Follow up on issues related to UNDP/PAPP building premises and offices, security and safety measures, achieving and warehouses.
9-Perform tasks related to UNDP’s Banks, MoFA, Telephone Company, Water Company and Electricity Company . . . etc.
10.-Securing Photocopier and Fax machine ink supplies.
11-Getting mail from post offices and pouches from UNTSO and other organizations
12-Supervising the set up of new offices, in terms of equipment, contracts, telephone lines, construction, etc.
13-To perform any other duties as requested by the Direct Supervisor.

Impact of Results
By undertaking the above mentioned tasks, the Logistics Assistant will benefit the office as he/she will release the overload and pressure build up in the Operations Section.
 
Summary of key functions:
- To undertake logistics related assignment.
-To undertake Procurement related tasks as assigned in the TOR
-To undertake other duties as required.
1-Handling procurement request, contact suppliers and get price quotations, specifications and evaluate the good or services upon request, issue Purchase orders, follow up with supplier and make sure third party receive the goods and sign the Receiving inspection report, to issue a payment then.
2-Follow up and work within the procurement team,  issue Purchase orders, payments and fill vendor forms on Atlas
3-Deliver disposed inventory to assigned destinations
4-Distributing checks and payments for vendors and suppliers
5-Follow up with governmental offices and to undertake Clearances of goods and shipments from ports and air-ports.
6-Replacing any position when needed (Reception, Transportation, Security guards, Stationery and Logistical works).
7-Local shopping for urgent and special items. Following up with printing presses (Business cards, printing reports, folder… etc).
8-Follow up on issues related to UNDP/PAPP building premises and offices, security and safety measures, achieving and warehouses.
9-Perform tasks related to UNDP’s Banks, MoFA, Telephone Company, Water Company and Electricity Company . . . etc.
10-Securing Photocopier and Fax machine ink supplies.
11-Getting mail from post offices and pouches from UNTSO and other organizations
12-Supervising the set up of new offices, in terms of equipment, contracts, telephone lines, construction, etc.
13-To perform any other duties as requested by the Direct Supervisor.

IV-Impact of Results
By undertaking the above mentioned tasks, the Logistics Assistant will benefit the office as he/she will release the overload and pressure build up in the Operations Section.
 
Competencies :
Corporate Competencies
-Demonstrate integrity by modelling the UN values and ethical standards
-Promote the vision, mission, and strategic goals of UNDP
-Display cultural, gender, religion, race, nationality and age sensitivity and adaptability
-Treat all people fairly without favouritism
-Excellent analytical and organizational skills

Functional Competencies
Knowledge Management and Learning
-Promote a knowledge-sharing and learning culture in the UNDP office
-In-depth knowledge on development issues
-Ability to advocate and provide policy advice
-Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
-Ability to support strategic planning, results-based management and reporting
-Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects
-Strong IT skills, including proficiency in Microsoft Office software and experience with web-based management systems

Management and Leadership
-Focus on impact and result for the client and responds positively to feedback
-Demonstrate team-building skills and shows conflict resolution skills
-Consistently approaches work with energy and a positive, constructive attitude
-Demonstrate strong oral and written communication skills
-Build strong relationships with clients and external actors
-Remain calm, in control and good humoured even under pressure
-Demonstrate openness to change and ability to manage complexities

Demonstrates strong oral and written communication skills
-Communicate effectively with staff at all levels of the organization
-Act with tact and diplomacy
-Prove outgoing and comfortable in handling external relations at all levels.
-Build strong relationships with clients and external actors.
-Remain calm, in control and good humoured even under pressure.
-Demonstrate openness to change and ability to manage complexities.
-Demonstrate compelling communication skills and cross-cultural effectiveness.
-Demonstrate excellent political / conflict analysis, experience in bilateral and/or multilateral negotiations, and negotiating and training / facilitation skills.
-Possesses the ability to convey difficult issues and positions to senior officials, proven political judgment, sensitivity to local cultures.
 
Qualifications :

Education: High School Diploma
Experience:
-Minimum of 3 years of work experience in an International Organization (UN Organizations is preferable)
-Computer skills specially office and widows
-Knowledge of the UN Rules and regulations would be an asset.
-Knowledge of Atlas would be an asset.
-Holds of a valid Driving License
Language Requirements:
Fluency in both of the English and Arabic languages.  Hebrew language is an asset.

“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”

UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly


Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
UNDP/PAPP is an equal opportunity employer-
Applications from men and women will be considered equally