Logistics Assistant

World Food Programme – Palestine Country Office
 

Vacancy Announcement

Deadline for applications: Thursday 21August 2014

Job Title:Logistics  Assistant   
Contract:Special Service Agreement (SSA)
Duration:3 months 
Location :Gaza    

Supervision received: The Logistics Assistant reports to a WFP Officer or a Senior Logistics, Programme or Procurement Assistant

Duties and Responsibilities: Within delegated authority, the Logistics Assistant will be responsible for the following duties: (These duties are generic and thus are not all-inclusive nor are all duties carried out by all Logistics Assistants)
-Post daily despatches of WFP food and non-food commodities in the corporate system; monitor the correct use and quantity as per loading orders;
-Respond to queries regarding commodities staff in the unit and elsewhere in the Programme;
-Monitor ongoing shipments, pipeline information, insurance claims and other data;
-Provide day-to-day reports on the progress and movements of WFP shipments (by land, sea, or air);
-Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports;
-Assist and advise on flight planning, weather forecast and restricted flying areas, or railroad schedules and movements, or ship movements and schedules;
-Coordinate and manage deliveries by suppliers, clearing agents and WFP warehouses; monitor and assess quality, quantity and safety of the goods;
-Coordinate clearance of WFP, export/import in liaison with handlers and customs officials; Initiate action for requests for duty exemptions on all WFP imported shipments, food and non-food items;
-Establish contacts with shipping agents, clearing agents and superintendents and monitor the discharge of WFP vessels (rail, air or sea), advising supervisors of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations;
-Perform other related duties as required.

Expected Results:
With initiative and judgement produces organised, accurate and well documented records with well analysed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades.

Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Minimum qualifications & Experience:
 Education:
Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.

Experience:
At least four years of progressively responsible support experience including at least two years in the field of finance, accounting, transport, insurance, statistics, operations, administrative services or other related field. At least one year at G4 level or equivalent.

Knowledge:
Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.

Language:
Fluency in both oral and written communication in English and Arabic.

The Special Service Agreement is a short term contract modality and has no entitlement/ benefit except of the health insurance. Any leaves during the contract duration will be deducted from the monthly salary.
The post is equivalent to SC4 with a total salary (lump sum) of 7702 ILS/month

Interested candidates are requested to send their resumes to:
UN / World Food Programme
By E-mail to:   [email protected]

Applications must be received by Thursday 21 August 2014 @ 02:00hrs

Only short‐listed candidates meeting the required qualifications will be contacted.

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