Logistics Assistant

Job Description

FUNCTION

Logistics Assistant

CONTEXT AND BACKGROUND

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of the cultural diversity, without any distinction of origin, religion or gender. SIF Palestine Mission was established in 2008 and since then, it has set up many concrete activities in order to help in a large scale and developed a comprehensive knowledge of the local context and understanding of local needs.

ROLE IN THE ORGANIZATION

Manages the procurement process for Mission office (sourcing, quotations, and delivery), respecting SIF procedures and purchase necessary goods and services.

Supervises the administrative part of procurement, approving with the support of Logistics Officer the relevant documents according SIF procedures.

Forecasts the projects’ needs in supplies of goods and services in collaboration with project staff.

Tasks and Responsibilities:

Supply chain, procurement

Forecast the Mission (Office and GH) needs in supplies of goods and services.
To supervise and manage the procurement process of all necessary goods and services needed for Mission base respecting SIF procedures.
Supervise the administrative part of procurement (vendor database, list of prices, contacts, sourcing, quotations, and delivery), approving and signing relevant documents according SIF procedures.
Follow and use the purchase database for all the procurement process.

Fleet

Achieves quotations for rental cars and update the transportation contracts.
Manages and follow cars’ planning and communicate with vehicle supplier if vehicle need maintenance.

Stock Management

Stock management of the base, Storage (IN & OUT Management, Purchase Deliveries),
To respect SIF procedures for the OUT movements (Stock Transfer Sheets)
Update mission inventory list including durable and non-durable equipment.

Management of Assets

Manages, updates and is responsible to keep track of all assets and other equipment in Mission
Update the Equipment List for each new assets according to SIF procedures
Edit Identification and transfer Cards for each new assets or movements
Ensure all the assets and equipment in the office and GH are tagged.
Responsible for the maintenance and repairs of SIF assets
A monthly physical inventory of the assets and all files updated – signed off by the Logistics Officer
Monthly stock Inventory Report

Reporting:

Prepare month stock report with help of Logistic officer.
Support logistic officer to prepare vehicle and Generator fuel consumption report.

Other:

Arrange meeting/ workshops in terms of logistic and administrative arrangement.
Support Logistic officer for handling repairing in the office.
Maintain an up-dated and credible logistic department filing system.

Arranging air tickets and bookings for accommodation for SIF staff.

Job Requirements

QUALIFICATIONS AND EXPERIENCES

Minimum 1 year experience relevant to Logistics and Procurement preferably in INGO
Very good written and spoken English (essential);
Very good communication skills and flexibility;
Computer skills (Word, Excel, internet and e-mail);
Ability to travel frequently and under the particular travel requirements of the assignment.
Flexibility and capacity to work effectively beyond working hours;
Strong interpersonal, organizational skills;
Commitment and to prioritize, sense of responsibilities and coordination skills, very good interpersonal skills, patient and ready to listen to people, open-minded and collective approach and strong humanitarian motivation.

WORKING CONDITIONS

Location: West Bank
Duration: 6 months (renewable)
Starting Date: As Soon As Possible
Logistics Assistant: (Ref # 2021/06/01)

Job Details

Job Title Logistics Assistant

Deadline 24 - Jun - 2021

Location Ramallah

Job Type Full time

Position Level Entry Level

Salary n/a

Degree Bachelor's degree

Experience 1 Year

Category Business & Admin Operations & Supply Chain

Application Instructions

Interested candidates are requested to send the followings only in English, and as a word or PDF document:

CV;
Motivation letter with the name of the position and Ref # of the post (as indicated above);
Two professional references for the last two employers with their contacts’ information.

All above documents should be sent not later than 04:00 p.m. on the 24th June 2021 to the following e-mail address:

[email protected]

Sending emails without the Post Title & Ref # will be neglected. Only candidates possessing relevant experiences will be shortlisted.

Secours Islamique France is an equal opportunity employer

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