Logistics Assistant

Rights Respected, People Protected

The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. We work in crises in 40 countries, where we help save lives, rebuild futures and promote the rights of people who are displaced. We deliver high-quality aid where needs are greatest, in both new and protracted crises.

NRC in Palestine

In Palestine, NRC provides humanitarian assistance and promotes respect for international law in one of the longest-running displacement crises in modern history. In the West Bank, including East Jerusalem, and Gaza, NRC’s work includes emergency preparedness and response, education, ICLA, protection, shelter, and WASH.

The Norwegian Refugee Council (NRC) is a global humanitarian organization helping people forced to flee. 

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organization recognized for providing high quality aid and for defending the rights of refugees and internally displaced people. 

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. 

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to: 

• treat everyone with respect and dignity 

• contribute to building a safe environment for all 

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH) 

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

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Role and responsibilities

The purpose of a Logistic assistant is to assist in the day to day implementation of the logistic function’s responsibility.  

Generic responsibilities 

1. Adhere to NRC policies, handbooks, guidelines, and donor requirements
2. Assist with the implementation of the logistic function’s portfolio according to Plan of Action
3. Provide logistic administration and basic support  
4. Prepare and develop status reports as required by management
5. Ensure proper filing of all support documents
6. Assist in the planning and delivery of logistic activity
7. Maintain logistic records, suppliers and equipment
8. Promote and share ideas for improvement of the logistic function
9. Perform other duties, as assigned by Line Manager
10. Contribute to implementation of Safe and Inclusive Programming Minimum Standards across your area of work.

Specific responsibilities 

Asset Management:

1. Under the supervision of the Support Manager maintain the asset register of the NRC Palestine Gaza Area, with complete information and share the reports with management regularly. 
2. Coordinate with the logistics and IT team to receive newly purchased items and assets from suppliers as per requisitions/samples, issue asset tags as needed, and deliver/dispatch those to the concerned persons/locations and maintain the record accordingly.
3. Coordinate with ICT and procurement for Assets' repair and maintenance.

Fleet Management:

1. Manage the fleet of NRC in the area office providing assistance on movement planning
2. Focal point for movement requests by staff members both from the area office.
3. Focal point for maintaining the fleet in order and monitor the in-vehicle documentation
4. Responsible for movement planning for drivers
5. Focal point for communication with the Fleet Service Provider.

Procurement: 

1. Conduct all procurement process according to NRC logistics policies, procedures and donor guidelines 
2. Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations.
3. Issuing PO/contracts and contract amendment if necessary, and ensure monitor all PO/contract statues till delivery. 
4. Provide regular updates to requesters and other stakeholders.
5. Ensure all logistics archived filling are according to NRC’s guideline and SSD’s SOP.

Warehousing:

1. Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse/storeroom(s) at all times, ensuring that only authorised staff are allowed to enter the warehouse/storeroom
2. Receive, store, and distribute materials and supplies according to NRC procedures.
3. Supervise packing, loading, and unloading of all materials and supplies.
4. Act as a focal point for reception of Stock Release Forms and coordination with programmes in upcoming distributions.
5. Organise transport of materials and supplies according to NRC procedures. Ensure third party transportation service provisions (e.g. Forklift, truck rentals) are tracked properly with clear donor/project information.
6. Maintain records of all incoming and outgoing materials and supplies, through physical counts, issuance of GRNs and Waybills.
7. Ensure stock cards and bin cards are updated on a daily basis.

Generic professional competencies: 

• Basic experience from working as a function officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Good knowledge in English, both written and verbal 

Context related skills, knowledge and experience: 

• Fluency in Arabic, both written and verbal
• Good knowledge of logistics functions and needs in an INGO context
• Bachelor’s degree in supply chain, Business Administration or any relevant field
• Ability to work under pressure
• Valid driver’s license

What we Offer? 

You will be working in an international and diverse organization with a dynamic atmosphere. 

You will receive support and opportunities to expand your skills and enhance your expertise. 

You will be working in our Office in Gaza, 

This position is Grade (03) Step (01). Salary & Benefits are based on Gaza Duty Station.

Reports to: Log Coordinator  

Recruiter: Reahm Khalaf

Contract Duration: 3 months contract.

Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

Only applications received through the system will be considered. If you face any issues, please send an email to [email protected]  with a screenshot of the problem.

For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.