Logistics Assistant - Fleet
Logistics Assistant - Fleet - Gaza - SSA L5
ORGANIZATIONAL CONTEXT
WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.
To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods.
In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.
This position will be based in Gaza and reports to Fleet Manager / Logs Officer.
LSO introduction:
The Gaza Logistics Special Operations (LSO) Unit has been formed to engage in any activity that could resemble the long-time forgotten Logistics Special Operations. The mandate of the (LSO) unit integrates fleet management, fuel management, special infrastructures design and implementation, and when required, forward logistics assessments and special deliveries. The LSO unit will operate in conjunction with WFP logistics food operations (food deliveries, supply to program plans, food accounting, warehousing, contracting, etc.) and will leverage WFP’s logistics assets and other means of operations.
Background elements to the LSO:
Given the complexity of the logistics operation in Gaza, and to ensure timely delivery, Logistics has streamlined its activities through the LSO (Logistics Special Operations) Unit. The aim of the LSO unit is to provide integrated solutions to achieve critical operational success by augmenting the logistics delivery capacity through non-conventional transport modalities and innovative solutions i.e., Armored Vehicles, and WFP Fleet. The LSO unit will coordinate and constantly plan response actions with operations team / partners and other concerned stockholders and act as a reserve capacity for complex or time critical operational requirements. For any complex response, the LSO unit will evaluate the urgency of the operational requirement, potential financial impact, safety and security concerns.
In addition, the LSO unit will continue to ensure Supply Chain cost optimization by undertaking initiatives including the rehabilitation, design and/or implementation of infrastructures and, if needed, the opening of additional supply routes; upgrade and improvement of infrastructures and their access; and carry out assessments to identify solutions to logistical challenges.
Logistics augmentations are expected in the following areas:
- Managing Allocation with Logistics operations
- Providing orders to transporters for movement considering the coordination clearance
- Providing guidance on #of trucks and size of trucks
- Monitoring the movement of the trucks and their locations
Key responsibilities:
- Managing the Fleet allocation and movement of trucks alongside of the transporter and logistics operations
- Vehicle scheduling and dispatch
- Efficient asset utilization and route planning
- Vehicle inspection and maintenance
- Real-time vehicle location tracking
- Truck performance monitoring, record keeping, and improvement
- Closely work with the logistics officer /Fleet staff and enhance the effective utilization of the trucks as per the allocation and dispatch plan.
- Coordinate and support the allocation and dispatch plan and properly follow up and control.
- Collaborate with logistics operations to facilitate inbound and outbound convoys on offloading and loading activities.
- Ensure that all the necessary permissions/documentation are promptly obtained from logistics operations to operate the fleet efficiently.
- Constantly track and monitor in transit trucks through GPS tracking system, and phone calls, and report any irregularities and deviations to the logistics officer for action.
- Provision of required reports on a timely basis to the FMS focal person to ensure fleet data is up to date.
- Organize and run the maintenance schedules and report damage or malfunction of the fleet truck to the logistics officer.
- Maintain and update fleet truck logbook and trip records.
- Identify alternative routes for efficient and effective logistics delivery.
- Assign and follow up with convoy leaders/ Lead driver and convoy leader light vehicles field mission.
- Prepare and submit daily status reports of fleet truck and convoy leaders to the logistics officer head /Fleet Manager.
- Perform other related duties as required or assigned by line manager.
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Job Requirements
Education:
Graduated from technical and vocational school or Diploma or equivalent educational certificate
Experience:
- More than five years of holding positions in logistics.
- Previous work experience in transportation industries
Language:
Fluency in both oral and written communication in English and Arabic.
Other qualifications and skills;
- Analytical mindset and problem-solving capabilities
- Exceptional attention to detail
- Outstanding interpersonal skills
- Please add the below table at the 1st page of your CV.
Place of Residency Company/ Organisation name Position Title Date from-to
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
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We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
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Once your profile is completed, please apply, and submit your application.
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Please make sure you upload your professional CV in the English language
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Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
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Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
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Please contact us at [email protected] in case you face any challenges with submitting your application
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Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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