Logistics Assistant Supply Chain Management – Middle Area

Action Against Hunger is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organisation working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting in the Gaza Strip for 12 months (Renewable based on fund)

Logistics Assistant Supply Chain Management (SCM) – Middle Area

 General Objective:

 Supporting the Logistics Officer on all Supply Chain Management activities in the Base. She/he provides when required support to other areas.

 Tasks and responsibilities:

Supply Chain Management 

• Receive and process the Procurement Requests and update the Procurement Follow-Up (PFU), and Contract Follow-up (CFU).
• Maintain the Supplier’s list updated.
• Collect data on the market (market surveys) and local suppliers in his/her zones and in other strategic areas if required.
• Conduct technical inspections of the suppliers during the selection process and during the implementation.
• Liaise with the Logistics Officer and logistics assistant – warehouse keeper for the reception of the procured goods.
• Provide support to the logistics assistant – warehouse keeper in control of stock management when absent or support is required.

Procurement 

• Review and validate the information filled in the received PRs (specification, delivery times, prices…), Cross-check the items on PR with market prices and stock availability before starting the procurement and provide feedback or request modifications, if necessary,
• Ensure the respect of the deadlines and procedures for the procurements managed,
• Manage procurement dossiers and prepare all relevant documentation (preparing RFQ,
• collection of quotations, negotiation with suppliers, SPO / contracts, collecting invoices ), leading on all Direct Purchase dossiers and supporting the logistics officer on Framework Agreement executions and other procurements.
• Maintain proper communication with the suppliers.
• Provide updates to the requestors on the status of the procurements,
• Revise the Delivery Notes and the full compliance of the PDs before its closure.
• Archive all documentation related to Procurement Dossiers in digital and physical forms and inform the requester department when a PD is closed in order to prepare the Payment Request.
• Ensure the cash advance and Logistics Petty Expenses (LPE) in the area are properly followed and closed on a monthly basis.
• Support the Logistics Officer and the Logistics Technical assistant in the Area and the logistics colleagues in other Areas on procurements, when necessary.

General support 

• Provide temporary support to other base / area logistics teams when needed
• Translate documents (Arabic to English or vice-versa) when requested,
• Gather and submit the relevant data as per requirements to support on monthly and ad-hoc reporting
• Participate in regular meetings and field visits.

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• Bachelor’s degree in humanitarian logistics, business administration or procurement.
• Basic knowledge of Procurement and Supply Chain management.
• Minimum 1-year experience in Logistics at humanitarian aid organizations and/or international donors.
• Experience in similar role working with international or national INGOs.
• Action Against Hunger knowledge is an asset.
• Knowledge of major humanitarian donors and donor compliance issues is a plus.
• Knowledge in humanitarian or emergency response is plus.
• Good level in reading, writing and speaking in both English and Arabic Languages.
• Proven experience in Office 365 and Microsoft environment. Power BI knowledge is an asset.
• No international travels required.
• A valid driving license is required.
• Candidates from middle area are preferred. 

Compensation Package:

We offer immediate Incorporation into a multicultural, professional and innovative organization with the possibility of participating in projects with high social impact. 

• Contract Length: 12 months.
• Based: in Gaza / Middle Area.
• Transportation allowance for a fully worked month.
• Food allowance for a fully worked month.
• We provide workmen compensation and health insurance. 
• Emotional care service at the service of the employee and family. 
• 21 days of annual leaves for a year. 

Application Procedure:

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

Action Against Hunger has a commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

Only applications received through our online service will be considered.

Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website employ.acf-e.org. In case you do not find the job advertisement published here, it means that the selection process has been closed.

Only those candidates pre-selected for an interview will be contacted.