Logistics Associate -Fund Management

Logistics Associate -Fund Management- Jerusalem- SC6

ORGANIZATIONAL CONTEXT

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position will be based in Jerusalem and reports to the Senior Logistics Associate

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly,
• Using the correct budget codes, vendor details, quantities, contract rates and contract terms.
• Perform daily closing and balancing payments of receipts.
• Maintain and manage daily logs of invoice receipts and processed invoice in an organized matter.
• Ensure service providers submit their claim in a timely manner according to WFP corporate transport and logistics standards.
• Support oversight for billing data quality and integrity
• Manage logistics vendors’ invoices including performance monitoring and measurement, supported by analysis and recommendations.
• Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification),
• Support reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, in support to informed decision-making.
• Collect and compile data, produce and/or contribute to reports (e.g. financial closure, transport performance, invoice status).
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required,
• Liaise with internal and limited number of external stakeholders to support efficient funds management and invoice processing.
• Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items.
• Perform other duties, as required by the supervisor.

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STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Completion of BA degree in related functional area.

Experience:

Six or more years of progressively responsible work experience in the relative business stream.

Language:

Fluency in both oral and written communication in English and Arabic.

Please add a table to the 1st page of your CV with the following information;

-Place of Residency

-Company/ Organization Name

-Position Title

-Date from-to

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.