Logistics Coordinator
Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Jerusalem district, we are recruiting a:
Logistics Coordinator
Location: Jerusalem
Main Purpose
The most important purpose of the position in the beginning will be to start up the logistic department in our new office without having any other staff in the department. There will be tasks to be done by the logistics coordinator that under normal circumstances are done by staff on a lower level in the department.
Defining and implementing all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programmes, adequacy of the means provided and the compliance to MSF standard, protocols and procedures in order to enable the development of the mission in perfect working conditions and optimize the impact of the medical projects.We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.
• Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission
• Responsible for monitoring the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) ensuring compliance of MSF standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed. Provides reporting on projects/mission evolution from the technical/logistics perspective and propose corrections if needed
• Responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
• Responsible for ensuring technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing MSF in meetings with Authorities and other NGOs for technical/logistics related issues
• Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required
• Responsible for ensuring the proper use and maintenance of IT (computers, software, backups, etc.) and communication tools as well as the communication means in the Mission (including numbers, frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensuring all staff in the Mission benefits from proper training on how to use communications equipment available in the Mission (e.g. satellite phones, HF/VHF radios, computers, etc.)
Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM of any problem. For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.Jobs.ps, Ltd. All Rights Reserved.
Requirements
Education
Essential degree and specialization in Logistics and MSF Logistics trainings
Experience
Essential: Working experience of at least 5 years having previous humanitarian experience in MSF and in developing countries. Having experience in other INGOs is an asset.
Essential: Previous experience in emergencies
Languages
Essential: Fluently in english orally and in writing
Essential: Local language
Knowledge
Essential computer literacy on an advanced user level (Word, Excel, SharePoint, PowerPoint, Teams)
Competencies
Strategic Vision:
HAS AN OVERVIEW AND LINKS CURRENT ACTIONS WITH ORGANISATIONAL OBJECTIVES
• Contributes towards the global vision.
• Relates the objectives of his/her project to MSF’s objectives.
• Is able to distinguish between working activities that give value to MSF’s objectives and those that do
• not.
• Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Leadership
USES ACTIONS AND INDIRECT INFLUENCES TO PERSUADE
• Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key
• information.
• Uses different communication tools and means (internal and external resources) to get the message
• across.
• Selects communication strategies to have a persuasive impact on the interlocutor.
• Seeks backup from experts and third parties to strengthen his/her point of view.
• Manages his/her emotions.
People Management and Development
WORKS ON THE GROWTH AND DEVELOPMENT OF TEAM MEMBERS
• Offers each team member an equal opportunity to succeed.
• Publicly acknowledges good performance and positively reinforces it.
• Considers the personal development of each team member and proposes an individual development plan.
Service Orientation
ANTICIPATES CLIENTS’ NEEDS
• Anticipates the need to offer information about the services provided.
• Offers services that deliver added value to clients.
• Responds to clients’ needs even when the demand is not explicit.
• Thinks about the effect of his/her actions on others.
• Is proactive in ascertaining the future needs of clients and understanding their underlying needs.
Teamwork and Cooperation
BUILDS TEAM SPIRIT WITHIN THE ORGANISATION
• Fosters and encourages collaboration between members of different teams, services and
• departments, even in difficult situations.
• Explains to others (in meetings, speeches, etc.) the importance of working in teams.
• Acts by example.
Conditions
We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.
All documents of application must be in English.
Please submit your CV and a cover letter including aforementioned instructions in English
https://forms.gle/bDuspcckzNPXrKt98
The deadline for application is 23/12/2023.
Only short-listed candidates will be contacted for technical test and interview.
All the steps of the recruitment will be done in ENGLISH.
In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.
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