Logistics Officer

FUNCTION 

Logistics Officer

CONTEXT AND BACKGROUND

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of the cultural diversity, without any distinction of origin, religion or gender. SIF Palestine Mission was established in 2008 and since then, it has set up many concrete activities in order to help in a large scale and developed a comprehensive knowledge of the local context and understanding of local needs.

ROLE IN THE ORGANIZATION

The Logistics Officer is under the supervision of Logistics Manager, responsible for the operational aspects of Logistics Department, and s/he will work in close cooperation with SIF teams as following:-

Procurement:

• Has a full understanding of Secours Islamique France (SIF) procurement policies and formats.
• Assist, as needed in training staff on procurement policies;
• Assists staff as needed on creating clear and understandable purchase requests and other documentations;
• Prepare requests of quotations, carry out bids and tenders analysis, undertake quotations as well as preparing purchase order, in timely manner as SIF procedures;
• Prepare calls for tenders for PRs as assigned by Head of Mission (HoM) Gaza Strip – as per SIF standards and formats and follow-up obtaining the validation from HQ;
• Check the received goods and services from suppliers and facilitate transportation of them to the field;
• Interact with contractors and suppliers, in coordination with the Head of Mission (HoM) Gaza Strip;
• Prepare the required documentation of supplies and transactions, ensuring that they are completed as per SIF standards;
• Assist in the maintenance of through procurement files as outlined in the SIF procurement policy;
• Maintain the update of the suppliers and vendors database;
• Ensure tracking of all procurement processes up to delivery, validation and payment; and follow up with requesting divisions on their procurement requisitions, ensuring that all requirements are met;
• Prepare contract agreement with the relevant services provider\s;
• Coordinate daily procurement activities;

Assets and Property Follow-up:

• Assist Finance Officer with asset management;
• Ensure proper management & maintenance of all SIF vehicles, generators, stores and warehouses;

Fleet Follow-up:

• Check the fuel consumption & storage and prepare bills as per the credit slips;
• Participate in following up insurance of all SIF vehicles, assets, properties & to meet up emergency requirements of SIF;

Procedures and Reporting:

• Prepare and submit monthly logistics reports on all logistics activities to HQ Log Desk;
• Perform any other duties related as may be assigned.

Jobs.ps, Ltd. All Rights Reserved.

QUALIFICATIONS AND EXPERIENCES

• A Bachelor degree from an accredited university or its equivalent in Business Administration, Accounting or related fields and equivalent work experience;
• Minimum 3 years’ experience relevant to monitoring and evaluation work and experience;
• Experience in implementing market research and procurement activities;
• Experience in and commitment to ethical practices in the execution of various procurement activities;
• Very good written and spoken English (essential);
• Excellent communication skills and flexibility;
• Very good computer skills: (Word, Excel, internet and E-mail).

PERSONAL QUALITIES   

Taking initiative, capacity to prioritize, sense of responsibility and coordination skills, good interpersonal skills, patient and ready to listen to people, open-minded and have collective approach and strong humanitarian motivation.

 WORKING CONDITIONS  

• Location: Gaza Strip
• Duration: 1 year (renewable)
• Starting Date: As Soon As Possible
• Logistics Officer: (Ref #:2023/03/LO)

Interested candidates are requested to send the followings:

• Their CV,
• Letter of Motivation with the Ref # of the post (as indicated above).
• Two professional references for the last two employers with their contacts’ information.

All above documents should be sent not later than 02:00 p.m. on 7th March 2023 to the following e-mail address:

[email protected]

Faxed CV’s or emails without the Post Title & Ref # will be neglected. Only candidates possessing relevant experiences will be shortlisted.

Secours Islamique France is an equal opportunity employer

SIF commits to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP) at headquarters and in every mission. We do everything possible to ensure that only those who are suitable to work with vulnerable people, in particular with children join our organization.

This position is subject to a range of vetting checks including criminal records disclosure and reference checks. We have zero tolerance for harmful practices and will take any allegation or report of child abuse very seriously.