Logistics Officer 

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002. 

Action Against Hunger is recruiting for its Jerusalem office a 

                                                                          Logistics Officer 

12 months with possible extension  

GENERAL OBJECTIVES 

• Implement the logistics policy of the mission to ensure good logistical performance and provide the best possible support to the programs.  

• The Logistics Officer is responsible for all related to capital procurements strictly following donors’ and Kit log guidelines. In addition, he/she will closely supervise/update the Mission equipment list, supervise and monitor the fleet management, movements and office & GH maintenance to ensure an efficient response to all requesters within the capital office and Jerusalem area.  

• The Logistics Officer will monitor and report any incident related to security within the coordination office.  

• He/ She will also consolidate monthly reports received from the bases and support the bases as needed.  

Objective 1: Objective 1: Compile/analyze monthly report and support Coordination team and the logistics teams in other bases (15%)  

• Submit the monthly logistics report and other reports if required. 

• Optimize the logistics response for his/her zone by analyzing monthly indicators and data, making recommendations and providing information updates.  

• Participate in regular meeting and field visits with Programs Managers / Coordinators.  

• Provide temporary support to other bases’ logistics teams on procedures or ad hoc projects. 

Objective 2: Implement and ensure the performance of the supply chain (45%) 

• Train ACF staff and suppliers on Procurement Procedures.  

• Contribute to the Project Procurement Plan and Supply Plan at the launch of new projects and Capital budget.  

• Establish the Treasury Forecast. 

• Receive and approve the Procurement Requests and update the Procurement Follow-Up.  

• Arrange the procurement process from quotation to payment in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises).  

• Lead Framework Agreement process on strategic Markets in his/her zone and other strategic areas if required. 

• Negotiate with suppliers.  

• Control deliveries to bases and programs.  

• Control stock management (storage conditions, reporting, expiry dates) and stock movements. 

• Collect data on the market (market surveys) and local suppliers in his/her zones and other strategic areas if required. 

• Define baselines prices in his/her zones and other strategic areas if required. 

• Perform or assist in ministries authorization and customs clearance when need it. 

Objective 3: Objective 3: Implement and ensure the performance of facilities management, equipment and communication (15%). 

• Supervise the installation, maintenance and repair of logistical equipment  

• Register every new equipment/furniture in equipment list or Capital inventory list  

• Security of logistical equipment, training and assistance to users  

• Update the equipment list and inventory list of the capital on regular basis  

• Assess the needs for logistical equipment and ensuring proportional allocation 

• Supervise inventory and reporting on the state of repairs of property on arrival and departure. 

• Supervise office and guesthouses services when needed. 

• Ensure that the office premises, guesthouses, and warehouses are in optimal condition. (cleaning, maintenance, rehabilitation) and that running costs are properly paid.  

• Follow-up on communication contracts, bills and equipment, data analysis and report on misusage, propose plan adaptation for cost/need efficiency.  

• Solve problems related to computer, printing or IT network issues for all Capital users and visitors. 

• Train staff on ICT for basic usage and improvements. 

• Report and follow-up on ICT incident escalated to HQ IT department via JIRA tool.  

Objective 4: Objective 4: Responsible for the fleet management (20%). 

• Organizing the vehicle/movement planning.  

• Ensuring proper maintenance of the fleet.  

• Dealing with taxi companies for all the needed movements and payment.  

• Training and refreshing drivers & users on ACF security rules and fleet management (seatbelt use, speed limits, daily reporting, LogBook, etc.). 

• Reporting and monitoring the maintenance and fuel consumption of capital vehicles in accordance with Kit Log (logbook, fuel usage etc.) and with Terramar platform. 

• Performing proper follow-up of administrative tasks for the capital fleet (rental contracts, insurance, and permits).  

Objective 5:  : Contribute to Security Management (5%) 

• Collect and analyze security information through an effective network (staff, UN, embassies, NGO, local authorities…). 

• Prepare the Capital security plan update (including annexes) and transmit it to Logistics Coordinator for validation.  

• Monitor the application of security procedures at capital level, issuing reminders and alerting the Logistics Coordinator as and when necessary. 

• Supervise vehicle movements at capital level and between bases. 

• Participate, together with the rest of the team members, in the preparation and implementation of the acceptance and protection strategy of the coordination office.  

• Participate in the Incident Management Team. 

• Report in Security ADS any Capital related incident. 

• Brief on Security plans for the national and international staff in case the Logistics Coordinator is unavailable.  

• Inform per emails the Jerusalem team about road conditions and the increase in restrictions (i.e. during winter and the rainy season). 

• Check and follow up on the first aid kits, smoke detectors and extinguishers in the office, guesthouses and in ACF vehicles (inventory, expiry date follow-up, replacement etc.). 

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PROFILE REQUIREMENTS: 

• Bachelor’s degree with professional experience in humanitarian logistics, procurement or IT work. 

• Procurement management, fleet management, Supply Chain management, Inventory control. Intermediate IT knowledge is an asset.  

• Ideally 1-year minimum experience working on projects at humanitarian aid organizations and/or international donors or private sector.  

• Motivation and commitment to humanitarian work. 

• English & Arabic compulsory (written and verbal), Hebrew will be an asset.  

• Proven experience in Office 365, corporative email application, network management and connectivity. Power BI knowledge is an asset. 

• Mobility between bases if required (West Bank, Gaza). No international travel required.  

• Jerusalem ID holder and living in Jerusalem City to be able to attend Office regularly.  

• Valid driving license. 

• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.    

Interested and qualified candidates can apply online through Apply Now-button below