Logistics & Security Assistant

Logistics & Security Assistant 

Work Base:Gaza Strip
Supervisor:  Finance & Logistics Specialist and Gaza Head of Office
Start date:  20th, April 2017
Duration: 31st December 2017, with possibility of extension       

Background and General Responsibilities

Terre des hommes Foundation (Tdh) is the largest non-governmental organisation for children’s aid in Switzerland. It undertakes to support the most vulnerable members of society through child protection and Justice for Children projects. Tdh has been implementing developmental projects and emergency relief programs in 34 countries and currently has operations in Hebron, Bethlehem and Gaza. Its Delegation Office is based in East Jerusalem.

Tdh is seeking to hire a Logistics & Security Assistant to join its team in Gaza. The position will report directly to the Gaza Head of Office on security issues and to the Finance & Logistics Specialist on the other aspects of the job.

Specific Responsibilities

Safety & Security

-Monitor the security situation and make incident analysis and report directly to the Head of office in any security incidents or any suspicious event.
-Receive and dispatch relevant security and safety information to all concerned.
-Communicate with incoming visitors ahead of travel to give security clearance, follow movement by SMS or phone
-Provide security and safety briefing to incoming visitors
-Establish and maintain lines of communication with other NGOs & specialized agencies (ACU, INSO, UNDSS) for sharing/crosschecking information and incident reports
-Update Security and Safety Plans, SOPs and other documents as necessary.
-Keep staff updated with analysis and incidents that may affect staff, partners or projects.
-Assist in the implementation and enforcement of the Tdh risk management and Child Safeguarding policy.
-Assist in implementing Tdh Due Diligence and Compliance Policy
-Ensure that safety equipment is present, up-to-date and in compliance.

Logistics & Procurement

-To be responsible of logistics aspects of Gaza base under the supervision of Finance & Logistics specialist.
-To work along with the Finance & Logistics specialist to ensure that the Terre des hommes logistics systems and procedures are followed
-To ensure the respect of the Tdh procurement guidelines
-To ensure accurate follow-up and treatment of PRs (purchase requests)
-To ensure prompt ordering and delivery of goods
-To participate in bid analysis and in drafting contracts with suppliers


Fleet Management

-To follow-up the fuel consumption of the vehicles with the drivers according to Tdh standards and report it to the Finance & Logistics specialist.
-To drive the base vehicle according to the needs.
-Ensure vehicle refueling and maintain sufficient emergency fuel stock for fleet vehicle.
-To fill up in a daily basis the log books, including the fuel consumption follow up of the vehicle.
-To ensure that Tdh security procedures are respected by the staff.
-To keep the Finance & Logistics Officer informed about any fleet management issue

Filing and Reporting

-Participate in overseeing the logistical filing system to include all purchase files, equipment manuals, maintenance, schedules and log documentation i.e. vehicle log sheets, way bills, packing lists, maintenance reports, etc.
-To generate comprehensive monthly reports to the Finance & Logistics Specialist

Child safeguarding policy

-Commit to respect the Tdh Child Safeguarding Policy and principles of child protection.
-Commit to ensure the best implementation possible of the Child Safeguarding Policy in Palestine.
-Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Child Safeguarding Policy.

Qualifications

-University degree
-At least 2 years of experience in a similar position preferably with an NGO.
-Full commitment and qualified experience in staff safety and security.
-Excellent writing and communication skills in English.
-Knowledge of VHF radio systems or equivalent is a plus.
-Fluency in English, Arabic. The working language in the office is English.
-Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
-Valid driving licence with no restrictions.

Application and Procedure

Qualified and interested candidates should send their CV along with a cover letter to
 

[email protected]

no later than April 18th. Only shortlisted candidates will be contacted.

Applications received beyond this deadline, hand-delivered or mailed to the office, will not be considered. No additional information will be provided by phone or email.

Please write “Logistics & Security Assistant Gaza” in the subject of your application email.

Due to high volume of applications only short listed candidates will be contacted. Applications will be reviewed on a continuous basis; interested candidates should apply as soon as possible.

Thank you for your interest in Terre des hommes.

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