Medical Secretary/Archivist
Main Purpose
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Ensure adequate disposition and organization of paper and electronic files and records, maintaining their confidentiality (if appropriate), integrity, reliability and traceability.
Accountabilities
- Write and/or check official letters, reports and other documents related to the Mission.
- Take and prepare minutes of meetings.
- Manage all incoming /outgoing mail, ensuring proper registration and delivery to internal or external recipients.
- Supervise the printing of copies and binding of documents.
MSF Section/Context Specific Accountabilities
In Jerusalem context:
- Follow up specific standard procedures to scan and archive adequately medical files.
- Fill in the appropriate documentation (excel, ...) to ensure traceability of the archives.
- Aligning with the Personal Data Protection Regulations, implement relevant MSF policy and guidelines to store and archive documents and records in a secure, hermetically sealed physical or digital repository,
- Inform supervisors in the case of any incident / problem and/or suggest any improvement.
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Education: Secondary education and secretarial related studies
Experience: Desirable working experience of two years in similar jobs
Languages: Essential - English and Arabic fluency (reading,writing, oral)
Knowledge: Essential computer literacy (word, excel and internet) compulsory.
Competencies:
- Results.
- Teamwork.
- Flexibility.
- Commitment.
- Service.
You must have a Jerusalem ID/work permit in order to apply for this position.
Please apply here following this link: https://tally.so/r/3qzJg2
Documents to provide:
- Updated CV in English
- ID copy
- Copies of diplomas
- Work certificates related to the position
- At least two references related to the position (Organization / Name / Phone number)
Please note that:
- Only complete and relevant applications will be considered
- Only shortlisted candidates will be contacted
- The minimum age of employment is 18 years old
- As part of its recruitment process, MSF may collect and process, through an internal due diligence system, personal information about applicants. MSF is committed to protecting the confidentiality of personal data applicants provide in their application
By applying I recognize to follow the MSF Charter and to honor the following principles:
- Médecins sans Frontières provides assistance to populations in distress, to victim of natural or man-made disasters and to victims or armed conflict. They do so irrespective of race, religion, creed or political conviction.
- MSF observes neutrality and impartiality in the name of universal medical ethics and the rights to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.
- MSF members undertake to respect their professional code of ethics and to maintain complete independence from all political economic or religious power.
